Intellectual Property Legal Secretary in Chicago, IL| LawFirmStaff

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Title : Intellectual Property Legal Secretary

Location : Illinois - Chicago
Refer to Job # UCQJ829380

Intellectual Property Legal Secretary The candidate will drafts and prepares various types of documents, including correspondence, pleadings, memoranda, and other such documents specific to the IP litigation practice area; proofreads documents for errors and correct errors, Maintain and organize attorneys' and paralegals' emails; meet monthly File Trail deadline, Read, sort, date, and circulate incoming mail; send outgoing mail via fax/FedEx/UPS/USPS/messenger service. Make travel arrangements for attorneys and paralegals; generate itinerary as requested, As directed, answer telephone and listen to/transcribe voicemails, Schedules/calendars appointments such as depositions, document productions, client meetings, trials court hearings and appearances; coordinate travel arrangements as necessary; reserve conference rooms and equipment, and send calendar invitations via Outlook; make arrangements for meals for internal and external functions; coordinate conference calls, Maintain, update, and organize files for attorneys, including all client and general files; conduct periodic review for file storage, closure, and destruction, File and organize electronic data using the document management system, Enter and close attorney time via TimeKM and adhere to internal and client deadlines, Following the proper Conflict procedure, assist with opening/closing new clients and matters; draft, prepare, and send Engagement Letters, Conflict Waiver Letters, Audit Letters, and other applicable correspondence, Maintain attorneys' contacts via Outlook and Interaction, Prepare and submit expense reports using ChromeRiver, vendor invoices, and disbursement forms to Accounting; assign billing numbers to client charges, Prepare billing (proof billing sheets, review and edit bills, prepare bills for mailing or electronic submission); work with assigned Biller as needed, Communicate regularly with attorneys and paralegals, and provide status updates; be aware of deadlines, Conduct research via Internet and/or NGE Library, Perform other duties as assigned by attorneys and paralegals within department/practice group and/or Support Services Manager, Work with administrative support resources (e.g., Legal Support, Receptionists, Office Services, Accounting, and IT).

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