Legal Secretary in Phoenix, AZ| LawFirmStaff

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Title : Legal Secretary

Location : Arizona - Phoenix
Refer to Job # JXBS740876


Legal Secretary Duties: Daily administrative and clerical support to three or more attorneys. Processes conflict checks and New Client/New Matter forms. Maintain and track schedules and calendars for attorneys. Schedule and organize events such as meetings, business luncheons or client dinners, as well as liaise with multiple internal departments. Arrange logistics for meetings, events, and conference calls; book rooms and locations; may order meals, refreshments, and equipment as requested (Outlook). Expense reporting and time entry (Chrome River). Arrange extensive travel itineraries and all correspondence related as needed. Transcribe communications utilizing electronic dictation. Compose materials such as correspondence, minutes, real estate, financial documents and forms. Draft and proofread written materials and documents with attention to detail using professional writing skills and grammar (MS Word). Redlining of contracts utilizing comparison software. E-Court filing using State and Federal Court filing systems and the ability to accurately decipher court rules (Turbo Court) (CM/ECF). Arrange and maintain paper and electronic files using chronological client report files. Data maintenance, data / electronic document management, and reporting, in compliance with firm policies using document management software and spreadsheets; (iManage) (MS Excel). Prepare and maintain binders. Analyze correspondence and save key documents for later review. Establish and maintain ongoing positive business relationship with clients, paralegals, attorneys, and staff. Research of information as requested by attorneys and/or paralegals. Present information and respond to questions from individuals or groups of managers, clients, and timekeepers in a professional and timely manner. Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion. Qualifications: Associate s degree; equivalent related experience will be considered. 3-5 years of experience in a hands-on administrative role supporting multiple managers; direct legal experience is required; experience in the areas of litigation and real estate transactions is preferred. Experience with state and federal electronic court filing systems is required. Regular data maintenance working with electronic databases and/or Excel spreadsheets; advanced proficiency with MS Excel preferred. Above average typing speed with a strong emphasis on accuracy. Numeric labeling of pages within a group of documents, indexing, and tabbing. Ability to draft formal correspondence and provide miscellaneous document support with intermediate or higher MS Word expertise. Experience with electronic and paper file maintenance and organization; experience using iManage preferred. Willingness to take direction from others, and ability to work independently on assignments with demonstrated judgment in when to seek assistance. Ability to effectively present information and respond to questions from individuals or groups of managers, clients, and timekeepers in a professional and timely manner. Able to work assigned schedule with flexibility for overtime as required to meet business needs. Solid time management skills; ability to execute within established processes and directions on a timely basis; solid prioritization skills and results driven orientation. Strong organizational skills, including ability to work with large data sets and reports. Demonstrated ability to comprehend details and work at a fast pace with a high degree of accuracy. Diplomacy and calmness under pressure or changing priorities. Professional demeanor and experience communicating through different channels, and with different personalities/audiences.
 
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