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Part Time Legal Secretary

Title : Part Time Legal Secretary

Location : Arizona - Phoenix
Refer to Job # KQRR734711


Part Time Legal Secretary The candidate will create and manage case files. Assist multiple attorneys in document preparation, word processing, case file organization and other administrative tasks. Answers telephones and taking detailed messages. Must be comfortable speaking by telephone with attorneys, clients, judicial officers and company officials. Maintains confidential information in a professional and trustworthy manner. Proofreading, E-Filing and Maintain attorneys Outlook calendar. The candidate should have 5+ years of legal secretary experience (Commercial Litigation and/or Insurance Defense a plus). Should have strong verbal and written communication skills. Should have Computer proficiency (Adobe Acrobat and MS Office Suite - Word, Excel and Outlook). Legal 5 - 0 Part Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Arizona - Phoenix
Refer to Job # TEUI733466


Legal Secretary Responsibilities: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Ensures that mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail. Performs legal research. Performs e-filings, prepare pleadings notebooks, update indexes and prepare exhibits. Maintain and organize files in an orderly manner. Ability to draft standard pleadings, correspondence, memoranda and other documents. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Participates in the timely review and submission of prebills and/or client bills. Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same. Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.). Consistently provides friendly and helpful telephone support and/or receptionist relief. Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Regularly and consistently updates client files, notebooks, and pleading indices. Maintains attorney specific case lists, charts, and status of cases and outcomes. Understands and accurately manages audit requests. Consistently updates all applicable contact records (including attorney s outlook and firm database). Timely reviews, follows-up on, and accurately files client-related emails. Properly prioritizes work assignments. Seeks appropriate assistance (from the office manager or attorneys) when conflicts arise. Completes assigned tasks when expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance. Willing and capable to offer assistance to others when needed. Enter, review and revise timesheets accurately. Proofread all documents independently and effectively to ensure accuracy and completeness. Develop, implement, and maintain systems to promote organization and efficiency. Understand and comply with office policies concerning file management, case lists, filing and recordkeeping. Effectively manage and monitor calendaring of deadlines and key dates. Exhibit knowledge of litigation process. Qualifications: Strong understanding and abides by the policies and procedures of the firm and local office. Maintains an exceptional customer service attitude and demeanor at all times. Flexible and willing to pitch in wherever needed. Takes ownership; gets the job done without the need for prodding or supervision. Respects the time constraints faced by the lawyers in the office. Demonstrates a positive attitude and is approachable. Adapts well to fluctuations in workload and changes in responsibilities. Maintains a professional demeanor in high-stress situations. Is effective at limiting excessive socializing. Restricts personal telephone calls and other personal business during work hours. Presents written communications that are concise and accurate. Exhibits confident and professional verbal communication skills. Effectively communicates with clients and vendors. Keeps appropriate people informed of the status of projects, work and deadlines. Maintains a positive and can do A? attitude when dealing with clients, co-workers, and attorneys. Answers questions clearly and thoroughly. High level of awareness of confidential information. Contributes to an atmosphere of teamwork and congeniality. Skills and Abilities Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint and Excel. Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. Excellent verbal and written communication skills. Respond promptly to attorney and client requests for service and assistance; meet commitments. Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. Approach others in a tactful manner; treat others with respect; react well under pressure. Contribute to building a positive team spirit; support everyone s efforts to succeed. Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer. Maintain exceptional customer service attitude and demeanor at all times. Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities. Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus). Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices. Strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm s systems and databases. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Administrative Assistant/legal Secretary - Litigation

Title : Legal Administrative Assistant/legal Secretary - Litigation

Location : Arizona - Phoenix
Refer to Job # AVDG733569


Legal Administrative Assistant/Legal Secretary - Litigation The candidate will be responsible for drafting and preparing documents for state and various federal court filings (including e-Filings), discovery requests and responses, letters and other miscellaneous pleadings, motions forms and other documents. Commercial Litigation experience preferred. Should have 3 - 5 years of litigation experience with strong word-processing and editing skills. Proficiency with Microsoft Office 2016, including Word and Outlook, required. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary - Labor and Employment

Title : Legal Secretary - Labor and Employment

Location : Arizona - Phoenix
Refer to Job # NZAG732760

This large firm operates like a small law firm, with offices across the nation, and its quality of its attorneys and work is high. The firms’ lawyers try cases all over the nations, and try more cases than most firms in the country. The firm hires the best and brightest from top national and regional law schools. The pay is average, but the billable requirement is reasonable. People work hard, but the firm realizes that quality of life is just as important. The firm handles virtually all types of litigation and transactional law. It has been a legal powerhouse in the Midwest for a long time. The size allows the firm to handle the most complex transactions and cases, and its clients include many Fortune 500 companies. Associates are allowed to choose the practice areas and specific assignments that interest them, and they will be challenged with responsibility and client contact.
Legal Secretary - Labor and Employment The candidate will partner with multiple attorneys to provide support for labor and employment practice. Support attorneys in connection with all aspects of case management and document production; transcription, heavy document editing, proofreading and finalizing legal documents. Work with EEOC and DOL, in addition to e-filing in state, federal and appellate courts, AZTurboCourt, and time entry. Maintain attorney calendars, schedule meetings and conferences. Must have 3-5 years of legal experience. Should have exceptional technical skills including knowledge of MS Word, MS Outlook, and Adobe Professional. Must have strong organizational, communication and client service skills. Must be detailed oriented, excellent grammar and spelling skills. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary / Assistant

Title : Legal Secretary / Assistant

Location : Arizona - Phoenix
Refer to Job # IMGB732243


Legal Secretary / Assistant The candidate will join firm s practice areas include litigation, estate planning, elder law, probate, and personal injury. Should preferably have 2-5 years of experience. Requirements include experience with filing/e-filing pleadings in federal and state courts, calendaring, strong knowledge of Microsoft Word. Our ideal candidate has a positive attitude, is a team player, is proactive, detail oriented, and adept at writing and proofreading. Legal 2 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Arizona - Phoenix
Refer to Job # HTKM732198


Legal Secretary The candidate will be responsible for preparing, editing, and proofreading a variety of documents, calendar maintenance, scheduling meetings, and document production. Delegating work to appropriate resources and ensuring that work is completed in a timely manner. Maintain time entry, tracking WIP and A/R, reviewing and editing pre-bills for submission to accounting, coordinating complex domestic/international travel arrangements, and processing travel reimbursements. The candidate must have a High school diploma. 2 years administrative and clerical experience in a law firm or professional services environment is required. Intermediate MS Office skills are must. Strong communication and interpersonal skills are needed. Strong organization and attention to detail is required. Strong client service skills are must. A College degree is beneficial. Litigation/Corporate experience is preferred. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary, Real Estate

Title : Legal Secretary, Real Estate

Location : Arizona - Phoenix
Refer to Job # GTXL731970


Legal Secretary, Real Estate The candidate will support attorneys with commercial real estate practice areas (negotiating acquisitions and dispositions, purchase contracts and escrow supplements, title review, preparation of closing documents, etc.). Additional responsibilities include reviewing, scanning and saving incoming mail (documents, e-mails and facsimiles) conflict checks and opening new matters and preparing reimbursements. Should have 3+ years of real estate experience. Must have a working knowledge Windows 10; Microsoft Office 2016; Word 2016; use of Styles, Excel 2016; Use of Templates/Themes; E-DOCS - document management system; Workshare; Adobe DC experience is required. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Civil Litigation Legal Secretary

Title : Civil Litigation Legal Secretary

Location : Arizona - Phoenix
Refer to Job # WIIG731240


Civil Litigation Legal Secretary The candidate will join firm that specializing in civil litigation, personal injury, insurance defense, construction defect litigation and governmental law. E-filing in State and Federal Courts. Calendaring and Docketing. Digital Dictation and Proof-reading. Electronic file management. Expert/vendor invoice handling. Must have knowledge of and familiarity using Dropbox. Must have recent and relevant experience in both defense of construction defect and personal injury claims. Should have 5+ years of legal secretary experience in civil and insurance defense-based litigation. Must be proficient in Word, Outlook and Excel. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary - Labor & Employment

Title : Legal Secretary - Labor & Employment

Location : Arizona - Phoenix
Refer to Job # YAYS730803

This large firm operates like a small law firm, with offices across the nation, and its quality of its attorneys and work is high. The firms’ lawyers try cases all over the nations, and try more cases than most firms in the country. The firm hires the best and brightest from top national and regional law schools. The pay is average, but the billable requirement is reasonable. People work hard, but the firm realizes that quality of life is just as important. The firm handles virtually all types of litigation and transactional law. It has been a legal powerhouse in the Midwest for a long time. The size allows the firm to handle the most complex transactions and cases, and its clients include many Fortune 500 companies. Associates are allowed to choose the practice areas and specific assignments that interest them, and they will be challenged with responsibility and client contact.
Legal Secretary - Labor & Employment The candidate will partner with multiple attorneys to provide support for their labor & employment practice. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Arizona - Phoenix
Refer to Job # FTAG730636


Legal Secretary The candidate should have 5+ years experience in the medical malpractice or insurance defense industry. Must have excellent communication skills. Job duties associated with this position include answering client phone calls, scheduling and calendaring, docketing, timekeeping, drafting and other administrative tasks. Must have 5+ years experience in medical malpractice, insurance defense or personal injury law. Proficient with online filing for Arizona State and Federal Courts is essential. Proficient in docketing and calendaring is essential. Exhibits strong written and verbal communication skills is essential. Must have strong computer skills including MS Word and Excel Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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