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Location : Washington - Seattle
Refer to Job # HHPJ711659
This large firm has offices throughout the Pacific Northwest and in other parts of the country. They have a diverse practice that includes corporate, litigation, intellectual property, municipal, real estate, and other types of law. Their impressive list of clients includes many Fortune 500 companies. The firm takes pride in providing quality legal services to its clients and in effectively using technology to improve its practice. A strong commitment to pro bono work is present at this firm, and its attorneys are encouraged to participate. Many opportunities for training and mentoring are available. Associates are given responsibility and client contact early in their careers.
Intellectual Property Legal Secretary/Assistant Duties: Creating templates for communications with the USPTO (require advanced MS word knowledge; knowledge of quick parts and auto-text); Schedule Examiner Interviews and transmit interview agendas. Drafting correspondence, engagement letters to clients and other documents as required; Conflict check processing for new client intake; Inventor Disclosure Questionnaires. Obtaining and downloading documents from USPTO web site; EPO Registry; KIPO; and obtaining references for office actions and search reports. OCR pdf documents and edit as needed. Opening new client files and assisting in major portfolio intakes (related to patents) ; must be familiar with PAIR and how to pull a file wrapper; Maintenance of existing files and procedural closure of registered/expired cases (NOA Checklists). Preparing docket reports, maintaining attorney docket and calendar, and managing client and referral contact database; Strong organizational skill required.. Reviewing and learning outside counsel guidelines for various clients; must be able to understand and adhere to specific client procedures. Electronic file maintenance; must be willing to adhere to firm s/client s document labeling code. Processing and saving incoming mail (both electronic and physical), including correspondence from the U.S. Patent and Trademark Office, in a file management system, such as FileSite. Proofreading of documents as required. Providing travel arrangements for attorneys as required. Monthly expense reports processing; other expense sheets as needed. CLE registration and expense processing.
The candidate must have 3 years of current IP secretarial experience, administrative skills and computer proficiency using MS Office applications. Experience with Visio and IP databases, such as Inprotech, CPI, etc., is a plus. A strong attention to detail, organizational and written and oral communication skills, as well as the ability to work in a team environment is a must. Must be flexible to take on additional tasks and projects as required and possess a can do A? attitude.
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