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Legal Secretary

Title : Legal Secretary

Location : Washington - Seattle
Refer to Job # MVDO731210


Legal Secretary The candidate will join litigation firm. Managing incoming and outgoing electronic and paper correspondence; file management. Handling service of process and filing of court papers in state and federal courts. Calendaring, monitoring, updating and communicating case deadlines. Scheduling appointments, client meetings, mediations, etc. Communicating with clients and counsel about case related documents and events. Assisting with preparation and issuance of monthly bills and payables. Answering the phone and providing assistance to clients and callers. Running conflict checks and setting up new client intake files. Submitting documents to county auditors for recording. Online research and retrieval of recorded and other public documents. Maintaining and ordering office supplies. Addressing issues with vendors (copy machine, IT, etc.). Assistance with periodic website updates. Must have excellent knowledge of MS Word, MS Outlook and Adobe Pro and overall strong computer skills. Familiarity with community association law and practice is a plus. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Washington - Seattle
Refer to Job # KOCW729391


Legal Secretary DUTIES: Coordinate all aspects of administration in office in concert with management. Maintain firm case files in accordance with file procedures; Ensure adequate supplies are purchased and stocked; Process incoming and outgoing mail, FedEx, UPS and other shipments; Bate Stamp documents and exhibits; Prepare legal papers such as answers, discovery and all forms of motions, and correspondence of a legal nature. Working knowledge of e-filing and eDiscovery; Assist in issuing preparation, issuance and tracking subpoenas; Perform other duties such as scheduling appointments, calendaring deadlines, providing information to callers, composing routine correspondence and reading and routing incoming mail; Maintain computerized appointment calendar for attorneys and confirm scheduling of appointments, hearings, mediations as required; Arrange depositions, travel, court hearings and other meetings or conferences; Conduct basic factual/background research; Communicate case information to clients in person, by telephone and through electronic mail; Coordinate arrangements for services by legal service providers such as copy services, messengers, court reporters and audio/visual services; Operate standard office equipment to include photocopy machines, fax machines, printers, transcribers, etc; Coordinate with attorney(s) and paralegal methods for plan document management, ediscovery and litigation support needs for cases; Working knowledge of software, Lexis research tool, Microsoft Office Suite; Maintains firm MCLE tracking for all Attorneys; and Coordinates all MCLE related events including registrations and in house presentations. Supervise performance of legal service vendors, service clerks, and temporary word processing personnel as required. Responsibilities include directing work, addressing complaints, and resolving problems. QUALIFICATIONS: Associates degree (A.A.) or equivalent from two-year College or technical school; or 3-5 years related experience and/ or training; or equivalent combination of education and experience. Knowledge of grammatical rules for the English language and strong spelling skills. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from attorneys, clients, coworkers, and the general public. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Corporate

Title : Legal Secretary - Corporate

Location : Washington - Seattle
Refer to Job # SIBS729394


Legal Secretary - Corporate Duties: Provide day-to-day legal and executive support for the corporate department. Process time entry, open new matters, draft engagement letters and audit responses, make travel itineraries, process reimbursement expenses, maintain calendars, organize and coordinate meetings and conferences. Maintain client files; review and prepare billing invoices and other administrative duties. Create and revise client documents, spreadsheets and forms from drafts, originals or dictation. Create and maintain corporate minute books. Answer and screen telephone calls for work group. Prepare and submit conflicts check forms, screening forms and new matter request forms. Exercise excellent judgment to determine priority level of work assigned daily; assure high priority items are completed in a timely matter. Assist other secretaries with work overflow. May be requested to perform other duties not listed above. Qualifications: High School diploma or G.E.D. equivalent. 1+ years of Corporate Legal Secretary experience working in a large law firm or similar setting. Accurate typing skills of 50 wpm. Strong communication skills and capable of initiating, drafting, editing and finalizing correspondence. Ability to multi-task in a highly demanding, deadline-driven environment. Proficient with Microsoft Office Suite and Adobe Acrobat, including Excel spreadsheets and document handling. Knowledge of Corporate Focus, CapMx, Box.net, Elite Webview, PowerPoint. Ability to work overtime as needed. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Entry- Level Legal Secretary Trainee & Support Clerk

Title : Entry- Level Legal Secretary Trainee & Support Clerk

Location : Washington - Seattle
Refer to Job # HUSJ728417

We like this firm and the people in it. One of the best firms in the Pacific Northwest, with a long history for exceptional professional representation of clients in a variety of industries, this firm is a good place to work. This mid-sized firm does a lot to distinguish itself in terms of being a collegial place to work. Associates at this firm are for the most part firm in their belief that this firm is not a sweatshop by any means. Additionally, the attorneys practicing law with this firm have a genuine commitment to outside activities. One of the hallmark's of this firm's practice is the fact that the attorneys working here all seem to do an exceptional job of collaborating in a way which truly helps the firm's clients. For example, the attorneys working here seem to follow a universal methodology to ensure that clients are serviced in absolutely the best possible means through the creative use of technology and the fact that one attorneys within the firm generally takes responsibility for ensuring that the client is well serviced at all times. Compensation at this firm is not "high market"; however, quality of life definitely is.
Entry- Level Legal Secretary Trainee & Support Clerk RESPONSIBILITIES: Attend training sessions. Assist secretaries with assigned tasks which may include organizing files, preparing binders; completing administrative tasks; entering attorney time; other projects as assigned. As skills build, cover desks for secretaries when they are out. Copy / reproduction of legal documents (photocopying, printing, and scanning); handling of such documents as requested (for example, placing documents into notebooks and/or numbering); maintain copy machines. Incoming and outgoing mail, overnight deliveries; receipt and delivery of faxes. Set up conference rooms; stock with supplies. Answer the phones and close phones daily; greet and assist clients. Support secretaries and paralegals with filing and various projects. Assist marketing department with large mailing projects; some research may be requested. Accounting Related Projects Help with mailing and scanning of statements; photocopying checks; other accounting tasks. QUALIFICATIONS: GED or High School Diploma, Bachelor's degree preferred. Legal experience preferred. Customer service background. High degree of attention to detail. Ability to accurately type 60+ wpm. Experience with Microsoft Office products is required. Ability and willingness to learn new programs and program updates. Strong communication skills, both verbal and written. Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner. Ability to communicate by telephone in a professional, courteous manner. Ability to prioritize tasks and to complete projects with minimal supervision. Ability to follow client confidentiality guidelines. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Washington - Seattle
Refer to Job # OGCR726936

This mid-size firm dedicates its practice to litigation, and it has won many important cases on behalf of both plaintiffs and defendants. Its clients include an impressive list of large national and international corporations, and it has been involved in many of the biggest cases in the nation. Attorneys are given good formal training and mentoring and significant responsibility and client contact early in their careers.
Seeking Litigation Legal Secretary with 7-10 years commercial litigation experience. Candidate with Experience with managing federal court cases is required. Assisting at trial is a plus. Skilled in ECF filing, docket calendaring, and litigation procedures is required. Must have superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, and able to work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Must be highly proficient in 2010 (or newer) Word and Excel and competent in PowerPoint. Legal 7 - 10 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Washington - Seattle
Refer to Job # MDWM726720


Legal Secretary Responsibilities: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Ensures that mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail. Performs legal research. Performs e-filings, prepare pleadings notebooks, update indexes and prepare exhibits. Maintain and organize files in an orderly manner. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Possesses knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices. Participates in the timely review and submission of prebills and/or client bills. Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same. Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.) Consistently provides friendly and helpful telephone support and/or receptionist relief. Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Regularly and consistently updates client files, notebooks, and pleading indices. Maintains attorney specific case lists, charts, and status of cases and outcomes. Understands and accurately manages audit requests. Consistently updates all applicable contact records (including attorney s outlook and firm database). Timely reviews, follows-up on, and accurately files client-related emails. Properly prioritizes work assignments. Seeks appropriate assistance (from the office manager or attorneys) when conflicts arise. Consistently completes assigned tasks when expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Willing and capable to offer assistance to others when needed. Enter, review and revise timesheets accurately. Proofread all documents independently and effectively to ensure accuracy and completeness. Develop, implement, and maintain systems to promote organization and efficiency. Understand and comply with office policies concerning file management, case lists, filing and recordkeeping. Effectively manage and monitor calendaring of deadlines and key dates. Exhibit knowledge of litigation process. Qualifications: Strong understanding and abides by the policies and procedures of the firm and local office. Maintains an exceptional customer service attitude and demeanor at all times. Flexible and willing to pitch in wherever needed. Takes ownership; gets the job done without the need for prodding or supervision. Respects the time constraints faced by the lawyers in the office. Demonstrates a positive attitude and is approachable. Adapts well to fluctuations in workload and changes in responsibilities. Maintains a professional demeanor in high-stress situations. Is effective at limiting excessive socializing. Restricts personal telephone calls and other personal business during work hours. Presents written communications that are concise and accurate. Exhibits confident and professional verbal communication skills. Effectively communicates with clients and vendors. Keeps appropriate people informed of the status of projects, work and deadlines. Maintains a positive and can do A? attitude when dealing with clients, co-workers, and attorneys. Answers questions clearly and thoroughly. High level of awareness of confidential information. Contributes to an atmosphere of teamwork and congeniality. Skills and Abilities Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint and Excel. Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. Communication: Possess excellent verbal and written communication skills. Respond promptly to attorney and client requests for service and assistance; meet commitments. Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure. Team Work: Contribute to building a positive team spirit; support everyone efforts to succeed. Basic PC skills; ability to use phone system, copier, scanner, fax, and printer. Maintain exceptional customer service attitude and demeanor at all times. Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities. Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus). Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Ability to draft standard pleadings, correspondence, memoranda and other documents. Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm systems and databases. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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