Legal Secretary in Phoenix, AZ| LawFirmStaff

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Title : Legal Secretary

Location : Arizona - Phoenix
Refer to Job # FGIH789209


Legal Secretary Duties: may perform other similar or related duties as listed below which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. assumes responsibility for secretarial assistance, including, but not limited to: reviewing and routing incoming correspondence, pleadings, discovery and other legal materials; proofing, revising, filing and service of documents; calendaring in all aspects of the legal process; making appointments; creating and maintaining legal files and indices; making reservations for meetings, travel and lodging. Types and assembles, in final form, legal pleadings for filing and service in all state, federal or State Bar courts from dictation or draft notes, ensuring that litigation deadlines are met. Interprets court rules and judges rules for requisite format and number of duplications of pleadings. Processes the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads and assembles other legal documents, including, pleadings, contracts, legal memoranda, letter opinions, proposals and/or other documents unique to the department or office to which assigned. Hand drafts notes, and local instructions, from Supervisors to correctly complete projects to which the position is assigned. E-filing and E-service in: Federal Courts; Appellate Courts; State Courts; ADR Entities; and other Governing Bodies. Receive and relay detailed information through verbal and written communications. Review and analyze complex written documents. Stellar proofreading of written documents and viewing information on a computer screen. Qualifications: High school diploma or equivalent. 5+ years of solid and directly relevant legal secretarial experience. Substantial experience in trial preparation. Keen understanding of and strength in filings in Federal and Bankruptcy courts. Proven proficiency in, including: Microsoft Office (Outlook, Word, and Excel); Vision CompuLaw (or other legal calendaring software); Adobe DC Pro; Citrix ShareFile (or other FTP utilities); and Zoom. Accomplished computer keyboarding skills. Mastery of rules of vocabulary, grammar, spelling and punctuation, as specified in Webster's New Collegiate Dictionary. Understanding and mastery of principles of complex and specialized legal secretarial support. Superior skill and ability to navigate various Court websites as to filings, local rules, judge's rules and other critical information essential to Court required form and process. Query abilities in Pacer; Federal Courts; Appellate Courts; State Courts; ADR Entities; and other Governing Bodies. Thorough knowledge of litigation process. Excellent understand of and strong competency in legal calendaring. Strong mastery of Tables of Contents and Tables of Authorities in Microsoft Word. Possess visual capability and digital dexterity to operate a computer and other standard office equipment. Ability to communicate clearly, concisely, and effectively in person and in writing; particularly in legal writing skills. Ability to understand and adhere to centralized information and data record-keeping systems. Demonstrated ability to communicate with a pleasant and professional disposition and work well independently and as part of a team. Understanding of definition of appropriate workplace business-casual attire. Ability to excel and thrive under time constraints and Court deadlines. Schedule: 24 hours per week
 
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