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Location : Florida - Tampa
Refer to Job # KPAB804767
This large firm has a long history of serving clients throughout the Southern United States. They have a diverse practice that includes virtually all areas of litigation and transactional law. Pro bono work by all attorneys is encouraged, and billable hours credit is given. Associates receive excellent training and feedback, as well as early responsibility and meaningful work.
Legal Secretary The candidate will leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. Draft basic correspondence and court filings, such as Notices of Appearance, etc. A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents. Professional demeanor when engaging with attorneys, clients and firm personnel. Handle incoming and outgoing mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite. Maintain the daily calendar of each attorney including, scheduling appointments, meetings, hearings and depositions. Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. Maintain a master list for each file and update the list as new files or matters are opened. Maintain a master physical file location list. Open files, close files and assist with conflicts checks. Requests reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable. Maintain a good working rapport with clients which requires discretion and judgment. Regular and predictable attendance is an essential function of the job. Prepare, perform and coordinate e-filings.
The candidate should have a high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable. 3+ years litigation secretarial experience in a law firm environment preferred. Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF. Working knowledge of legal practices, terminology, documents and court procedures. Working knowledge of the firm's litigation and transactional support tools. Ability to interact and communicate effectively in a business environment. Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources. Ability to accurately type a minimum of 60 words per minute. Excellent spelling, grammar, proofreading, transcription and general clerical skills required. Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records. Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone. Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work. Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail. Dependability and cooperation with attorneys, clients and other support staff. 2 Year Degree preferred. Business School Certificate preferred.
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