Practice Assistant (Legal Secretary) in San Francisco, CA| LawFirmStaff

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Title : Practice Assistant (Legal Secretary)

Location : California - San Francisco
Refer to Job # SRTG710532

The San Francisco office of this mid-size firm is engaged primarily in litigation and general business, although the firm boasts a solid regulatory and administrative law practice and a respectable labor/employment practice. The firm has a strong pro bono commitment; associates receive full billable hour credit for approved pro bono work and, overall, pro bono comprises 3-5% of all work. The billable hour target is 1850 and salaries are approximately 20% below market.
Practice Assistant (Legal Secretary) Duties: Create and edit documents in Word, Excel, and other applications from handwritten copy, typed copy, and dictation. Prepare and serve pleadings and discovery (including e-filings). Prepare proofs of service, table of contents, table of authorities. Prepare correspondence as directed by attorneys or other assignments. Ensure proper setup and handling of client files. Manage client intake process, timekeeping and billing. Administer multiple calendars, schedule meetings, prepare expense reimbursements, and oversee travel arrangements. Strong commitment to individual assignments as well as to the secretarial team. Qualifications: Associate or Bachelor's degree preferred. California notary a plus. 5 years of litigation legal secretary experience including local, state, and federal court rules and civil procedures. 5 years of transactional legal secretary experience including real estate, corporate, and/or finance transactional work. Superior technical skills in MS Office including Outlook, Word, PowerPoint and Excel. Excellent communication, interpersonal, organizational, and administrative skills, with meticulous attention to detail. Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight time deadlines. Strong vocabulary, grammar, spelling, and punctuation skills. Must be a team player focused on internal and external service.

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