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Title : Unassigned Legal Secretary

Location : Texas - Houston
Refer to Job # DYAU724639

Unassigned Legal Secretary Duties: Under general supervision of the Office Administrator, responsible for assisting with a variety of overflow secretarial tasks throughout the Firm according to established policies and procedures. responsible for covering secretarial desks when there are absences of three days or more at the discretion of the Office Administrator. Works closely with and coordinates work efforts in conjunction with support staff, i.e., Office Administrators, Accounting, Human Resources, Marketing, Recruiting, Word Processing, mail, messenger. Prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc. Attend in-house training sessions on computer software as updates occur and need arises. Prepares correspondence, memoranda, legal documents and material for a general nature from written and oral drafts; drafts standard correspondence and other documents. Create various legal documents for filings and/or closings as required. Prepare notebooks, exhibits, and other documentation as assigned. Transcribe dictation tapes, handwritten copy and telephone dictation involving use of legal terminology and court and agency formatting, or other formatting, as required. Proofread documents for grammar, punctuation, syntax and formatting consistency. Fax, copy, and respond to emails as necessary. Read, sort and date incoming mail when applicable. Follow section guidelines pertaining to mail. Ensure outgoing mail is delivered timely. If necessary, route mail to specific delivery service and follow up on timely delivery. Route publications and review if required by supervisor. Receive, process, and/or transfer telephone calls and messages from clients, co-counsel and other personnel in a prompt and courteous manner. Access both voice mail and email as needed. Establish and maintain calendar and deadline reminder systems. Manage calendar and assist in meeting deadlines. Open new client/matter files, request conflict checks, and maintain all client and general files. Handle billing process, time entry and billing memos under the guidance of the attorney, as appropriate. Ensure timekeepers time entry is closed in a timely manner. Maintain good public relations with clients. Observe confidentiality of attorney/client relationship. Prepare materials for client meetings, update client contact lists, interface with client questions. Assist with travel arrangements. Travel arrangements include airline, car and hotel reservations. Preparation of materials for publication or speaking engagements. Assist and complete check requests and expense reimbursements. Interact congenially with clients, attorneys, non-attorney staff, and other representatives in and outside of the Firm. Provide assistance to Dallas Reserve Department as workload permits. Assist with special projects on as needed basis. Perform work honestly, ethically and safely. Maintain a good attendance record. Is punctual and prepared to perform duties upon arrival. Willing and able to work during major holidays. Adhere to Firm policies and procedures as outlined in the Firm Handbooks. Communicate regularly with Office Administrator regarding workload and current work assignments. Qualifications: Associate s degree or equivalent from two-Year College or technical school; Bachelor's degree from four-year College or university; or three to five years related experience and/or training; or equivalent combination of education and experience. 5-7 years on the job experience is necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Ability to type 70 wpm. Ability to read and write in order to write routine reports and correspondence; proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Attention to detail. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Interpersonal skills necessary in order to communicate efficiently and effectively in person, by email, and telephone to provide information with ordinary courtesy and tact; follow instructions, both written and oral, effectively from a diverse group of clients, attorneys and staff, to provide information with ordinary courtesy and tact. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems, collect data, establish facts, and draw valid conclusions. Displays excellent organizational skills. Friendly and professional demeanor. Work occasionally requires a high level of mental effort and strain while producing a high volume of information while performing other essential duties. Exceptional teamwork and the ability to work in a cooperative positive manner with all coworkers, clients, attorneys and nonattorney staff and observes confidentiality in all matters relating to the Firm. Positive attitude, professional dress and demeanor, regular predictable attendance at the appointed time is expected. Must be available for work assignments and responsibilities as assigned. Advanced knowledge utilizing Microsoft Word, Outlook, Excel, PowerPoint, Adobe Acrobat, Electronic Case Filing, time entry, and other 3rd party software utilized by the Firm. Ability to handle pressure, extended hours as needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment. Self-starter with the ability to work independently, possess a willingness to help others and has exceptional customer service skills and a team oriented attitude. Superior communication skills. Proficient in all areas of law and software in order to work in any section in the Firm; ability to adjust to multiple tasks from multiple individuals in the Firm.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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