Practice Assistant/Legal Secretary in Chicago, IL| LawFirmStaff

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Title : Practice Assistant/Legal Secretary

Location : Illinois - Chicago
Refer to Job # GMRU727594

Practice Assistant/Legal Secretary Duties: Support attorneys in both Health Care and Business Securities Litigation practices. Support includes assisting attorneys with legal and administrative tasks such as time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management, e-filing in both state and federal courts, and other special projects. Prepares legal documents and correspondence from draft. Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence. Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures. Prepare and submit expenses and invoices for payment and submit check requests as needed. Enter attorneys time into time management system accurately and as needed; verify client/matter numbers and practice codes. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required. Qualifications: High school diploma or GED (Bachelor's degree preferred) and 3-5 years of litigation assistant experience or an equivalent combination of education and experience. Excellent planning and organizational skills. Experience e-filing in both state and federal courts is a must. Proficient in Microsoft Office 2013, Outlook and Elite/Intapp (or other comparable time and billing software). Must be highly organized and a self-starter. Experience working in both litigation and corporate practice groups and be proficient in Microsoft Office 2013.

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