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Title : Legal Secretary
Location : District of Columbia - WashingtonRefer to Job # DFGN846906
Legal Secretary The candidate will prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software. Prepare court filings, government documentation or closing materials, as appropriate for practice of team attorneys and/or paralegals. Prepare check requests, new case reports, run extensive conflict checks and open new files. Daily time entry, as directed by individual team members. Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department. Prepare and update client budget status reports. Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate. Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and/or paralegals. Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders. Answer telephone calls, take notes/messages and redirect calls as appropriate. Coordinate travel arrangements for attorneys. Process reimbursements and vendor invoices. Coverage for secretarial absences and assistance with overflow work within assigned team. Draft standard correspondence and other documents for team approval and use. Maintain client lists, contact lists and other electronic databases. High school diploma or equivalent experience is required. College degree is a plus. Should have 5+ years of legal secretarial experience in a relevant practice area, with 2+ years of experience supporting a billing attorney. Experience in a Litigation practice is preferred, and knowledge of Tax practice is desired. Typing skills of 60+ WPM is required.
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