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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # QZGI706699


Legal Secretary The candidate will be establishing database for clients in firm's client management software (Cp and Cleo). Will coordinate, prepare and e-file pleadings. Coordinate client meetings, hearings, depositions and trials. Maintain electronic calander and tracking of tasks. Formulate and respond to discovery. Work with assigned attorney on trial preparations. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : District of Columbia - Washington
Refer to Job # MLMK706720


Litigation Legal Secretary The candidate will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. Will manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required. Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact. Should preferably have higher education or coursework related to the legal field. Should preferably have 3+ years of experience. Must be computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Administrative Assistant

Title : Legal Secretary/Administrative Assistant

Location : District of Columbia - Washington
Refer to Job # YECW706381


Legal Secretary/Administrative Assistant Duties: Provides administrative, client services and word processing support to group of attorneys in various practice groups. Plan, coordinate and ensure that schedules are followed and respected, and that all tasks are completed in a timely manner. Manage and coordinate international and domestic travel arrangements with complex itineraries. Organize logistics for client and prospective business meetings. Maintain good communication with clients and attorneys. Oversee practice group activities including seminars, social events, receptions and internal meetings. Manage, maintain and update contact client database. Create, edit and proofread legal documents. Set up and maintain files and records. Prepare client billing. Input time entry. Prepare expense forms. Maintain standardized list of attorneys matters including client/matter numbers and descriptions, function codes, etc. Monitor incoming emails, prioritize. Make telephone calls, place conference calls, schedule appointments, reserve conference rooms and order lunch when requested. Other projects and duties as required. Qualifications: 3-5 years' experience as a C-level administrative assistant. College degree preferred. Excellent communication skills, well-spoken, polished demeanor, with the ability to positively interact with VIP clients and guests. Proven ability to work as a team. Strong sense of urgency, ability to initiate, self-starter. Ability to multitask, organize and prioritize under pressure. Detail oriented. Proficiency in Microsoft Office Suite. Ability to type 65 wpm. Ability to work efficiently and accurately in an atmosphere of frequent interruption. Ability to work in close proximity to other individuals. Ability to carry light objects, i.e. files, small objects and supplies a short distance. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Part-time Legal Secretary

Title : Part-time Legal Secretary

Location : District of Columbia - Washington
Refer to Job # SOFO705930


Part-time Legal Secretary The candidate will assist in all aspects of the practice including preparing subpoenas, indexing depositions, responding to discovery, scheduling, and preparation for trial. Must be proficient at transcription. Flexible hours. Must have experience in the legal field. 3 years of experience is required. Legal 3 - 0 Part Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # OGCY705299


Legal Secretary The candidate should have experience with professional correspondence and client interaction. Should have 1-2 years experience in a law firm supporting a Tax attorney or experience in an accounting firm. Bachelor's education is essential. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # JYCB705339


Legal Secretary Duties: Preparing and editing Firm/Client letters, memoranda, briefs, pleadings, agreements, contracts and other documents. Acting as backup to other module team members to support additional attorneys or paralegals when necessary. Supporting Client needs and recommending approaches that will meet our commitment to the most cost effective client service. Maintaining all client and general files (electronic and paper) in an orderly fashion for matters assigned to the attorney or paralegal. Maintaining attorney CLE compliance records in conjuction with CLE coordinator. Coordinating travel arrangements, scheduling of conference rooms, and catering for meetings. Receiving visitors and maintaining good public relations with clients and retaining confidentiality of attorney-client relationship. Utilizing direct time & billing systems to submit attorney/paralegal time to Accounting and preparing client invoices. Processing all expenses for attorneys/paralegals, utilizing Firm standard software. Maintaining open communication with attorney and/or paralegal assigned to and other team members on the status and quality of all work in progress. Arranging for assistance from administrative staff departments (document processing, photocopy, facsimile, mailroom personnel and accounting) as necessary to complete work assigned. Acting as liaison for new attorneys in the onboarding process by conducting orientation on Firm/departmental procedures. Qualifications: Prior legal secretarial experience, financial markets and corporate/securities preferred, technical abilities including Word, time and billing and document management systems within network environment and excellent communication and interpersonal skills required. Individual must be dependable, responsible and possess the ability to work independently, and remain diplomatic when dealing with all Firm personnel. The ability to perform repetitive motions (typing and filing), as well as keying in large amounts of data into the computer for extended periods of time is essential. Punctuality and regular attendance is expected. The ability to work overtime (including occasional weekend), when needed, is essential. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Floater Legal Secretary

Title : Floater Legal Secretary

Location : District of Columbia - Washington
Refer to Job # XWXL705343

This is one of the largest firms in the State of California. We met a hiring authority of this firm for lunch recently, and because this individual did not know us, we were seated at the table next to them. We did not talk to them for over an hour of waiting time, until we discovered that the hostess had forgotten to seat us together, and had seated us a table apart. Needless to say, we both got a good laugh out of that. This firm is very strong in most of its practice areas, including litigation, labor and banking work. Some of the more distinguished litigators in the State of California call this firm their home. The management of this firm is also awfully good and has managed to stay small despite the proliferation of massive management committees at other large law firms. Associates at this firm also seem to fraternize together quite well. One recently held a "keg party" at his home for other associates and there was a large and enthusiastic turnout. This is a real quality of life law firm, and the people here seem to enjoy their lives both at and outside of work. Not surprisingly, a firm of this caliber is able to attract top attorneys of all backgrounds and has managed to remain fairly selective in its hiring. We also like the diversity of this firm and its people. Finally, we think the associates working here tend to be quite "chatty," and the partners even seem this way too. We like chatting because we talk on the phone for a living so this firm gets thumbs up from us. This is the ideal spot for bright, ambitious attorneys with solid work experience and outstanding academic achievements.
Floater Legal Secretary The candidate will work for a variety of departments, based upon workload and scheduling. Perform a variety of general duties, including: transcription, typing, editing and proofreading correspondence and legal documents, entering attorney time, billing, electronic filing with the courts, answering telephones, sorting mail, coordinating travel arrangements, expense reimbursements, interacting with clients and maintaining files. Qualifications: 5+ years of legal secretarial experience in a law firm. Previous experience with legal billing and time entry systems helpful. Excellent knowledge of Microsoft Word, Excel and PowerPoint. Knowledge of MS Office 2016, a plus. Strong word processing skills preferred. Must have proven and effective interpersonal, oral and written communication skills. Must have a variety of experience in multiple practice areas, such as real estate, corporate, litigation and government contracts. A proactive "team player" with attention to detail and the desire to work in a fast-paced environment. The ability to multi-task and prioritize assignments to meet deadlines is a must. Strong communication skills are required to interact with other professional staff, attorneys and clients. Strong organizational skills and professional demeanor are necessary assets, along with the ability to prioritize effectively. Strong technical skills are a must, including proficiency with Word, PowerPoint and Excel. Excellent legal secretarial skills, including strong organizational, technical and typing skills, along with an enthusiastic team player attitude and a high work ethic. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Assistant - Legal Secretary

Title : Assistant - Legal Secretary

Location : District of Columbia - Washington
Refer to Job # EHNV705217


Assistant - Legal Secretary The candidate will be responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial duties. Will answer multiple phone lines; screen and direct calls them as appropriate. Transcribe tapes, dictation and put correspondence and documents into standard format. Maintain calendars, schedule meetings, and arrange conference/teleconference calls. Create, revise and proofread letters and various legal documents. Create and maintain attorney files using alphanumeric systems. Utilize various office machines to transmit data, print, duplicate, fax and PDF. Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm s travel department. Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs. Prepare and process client bills, working closely with Billing department. Process expenses through Firm expense application (Chrome River). Prepare attorney diaries through Firm diary application (Intapp). Provide backup coverage for other assistants. Perform other duties as assigned. Most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries 4-year college degree is preferred. 1-2 years of office experience is preferred. Ability to effectively present information verbally and in writing is essential. Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications is essential. Proficiency in MS Word is essential. Basic knowledge of MS Excel and PowerPoint is preferred. High School diploma or GED equivalent is required. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # GTES705020


Legal Secretary The candidate will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process in Public Affairs Practice Group. Manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required. Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact. Requirements: Higher education or coursework related to the legal field preferred. 3 years of experience as a legal secretary preferred. Excellent clerical skills and knowledge of grammar, spelling and punctuation. Exceptional customer service skills in person, over the phone and via email. Exceptional attention to detail and ability to work independently and proactively. Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint. Must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Practice Assistant/Legal Secretary

Title : Litigation Practice Assistant/Legal Secretary

Location : District of Columbia - Washington
Refer to Job # EQCD704839


Litigation Practice Assistant/Legal Secretary The candidate will support partners and associates with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. Prepare, edit and format legal documents and correspondence from draft or dictated text. Assemble exhibits and hearing binders; prepare document productions; schedule depositions. Manage documents: upload documents to e-rooms and the DMS; scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate. Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures. Coordinate day-to-day workflow of attorneys matters and serve as the primary point of contact for attorneys. Communicate with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person. Participate as part of a team of practice assistants providing coverage and/or backup coverage for multiple attorneys. Focus on deadlines and prioritize activities and demonstrate resourcefulness by effectively utilizing firm resources and personnel. Adapt quickly to changing environment/demands, think one step ahead and suggest next steps on assignments and ways to improve the delivery of client service without being prompted. 3 5 years of supporting litigation attorneys in internal and external leadership roles at a large law firm required. Must be proficient with MS Office 2013. Experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver) preferred. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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