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Practice Assistant/legal Secretary

Title : Practice Assistant/legal Secretary

Location : District of Columbia - Washington
Refer to Job # SZRX732894


Practice Assistant/Legal Secretary The candidate will prepare legal documents and correspondence from draft. Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence. Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures. Prepare and submit expenses and invoices for payment and submit check requests as needed. Enter attorneys time into time management system accurately and as needed; verify client/matter numbers and practice codes. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required. The candidate should have a High school diploma or GED (Bachelors degree preferred) and 3-5 years of litigation assistant experience or an equivalent combination of education and experience. FERC experience preferred. Experience e-filing in both state and federal courts is a must. Should be proficient in Microsoft Office 2013, Outlook and Elite/Intapp (or other comparable time and billing software). Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # WRSA732588


Legal Secretary The candidate will directly support litigation attorneys. Create, edit and proofread legal documents, spreadsheets, and other materials. Copy, print and assemble same; Prepare documents for court filings, both in hard copy and electronic, including creating TOCs and TOAs both manually and electronically; Manage incoming mail and answering multi-line telephones; Enter attorney's time and expenses; Make, manage, and coordinate domestic and international travel; Make, manage, and coordinate conference room set ups, conference calls, catering, equipment, and all arrangements needed for internal and external meetings; Review and edit pro formas and prepare client bills; Assist with the preparation of all materials for arbitrations, hearings, trials, and the like. Attend as an on-site assistant when needed; Maintain client listing, contacts lists, and a filing system both in hard and soft copy; Perform other typical legal secretary tasks as assigned. Prior legal secretary, or comparable experience, required. Proficiency with Microsoft Office Suite and the ability to type 50 wpm required. Knowledge of Elite and document management systems are a plus. Bachelor's Degree preferred. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Legal Secretary

Title : Patent Legal Secretary

Location : District of Columbia - Washington
Refer to Job # KKGG732386


Patent Legal Secretary The candidate will manage caseload for a specific client team or attorney group; Detailed knowledge of billing and accounting activities; Detailed knowledge of USPTO e-filing procedures; Detailed knowledge of U.S. patent prosecution requirements; Detailed knowledge in preparing responses to office actions and other USPTO correspondence; Maintain docket of filing deadlines as necessary for work assignment in adherence to established policies and procedures to meet demands of Firm clients and legal staff; As necessary, search appropriate databases for patent technical literature and other pertinent information; Prepare reporting letters to clients and billing, as needed; Updating of status charts, time entry and general filing of all incoming and outgoing documents; Administrative tasks such as opening of new client/matter numbers, submitting conflict checks, travel arrangements, time sheets and expense reports; Respond to inquiries from clients, timekeepers and staff regarding prosecution status and USPTO and/or client specific patent prosecution policies and procedures. The candidate must have minimum of 3 years of experience in patent prosecution. Should have detailed knowledge of USPTO policies and procedures. Must have previous experience in docket management. Should preferably have strong billing experience highly. Must have strong computer skills including an advanced knowledge of MS Word and document management knowledge, iManage/Mailsite preferred; some knowledge of MS Excel, PowerPoint and computerized billing preferred. Should have ability to work in a team-focused environment. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # IGQY732119


Legal Secretary The candidate maintains schedule and calendars of timekeepers as assigned. Manages all channels of communication including correspondence, telephone, and email. Types typical legal and administrative documents including correspondence, memos, letters, charts, check requests, new matter memos, briefs, pleadings, agreements, and other such documents specific to the timekeepers' areas of practice. Organizes and schedules small and large meetings in person and/or via conference calls. May include arranging for conference rooms and meals. Makes extensive travel arrangements. Proofreads all work for errors, including reading documents for content and context. Submits conflicts requests and preparation and submission of new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter. Inputs attorney time into 3E, reviews for accuracy and corrects any errors. Reviews client billing for accuracy; edits content/grammar. Performs administrative functions such as preparing check requests for vendor statements and other administrative tasks. The candidate should have a High school degree, some college degree is preferred. Should have 3+ years Executive Assistant level experience in a legal or other professional services environment. Must have advanced knowledge of and technical savvy with firm systems and resources including Microsoft Office, Concur, Skype, attorney timekeeping program and billing and accounting software. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # GTVF730656


Legal Secretary The candidate will be directly responsible for supporting Partners, Senior Attorneys, Associates, and fellow Legal Support Staff on all aspects of legal document preparation, client communication, and general office procedures. Maintain electronic and physical files according to company procedures. Scan and post all correspondence, emails, notes from telephone calls, and faxes to ensure proper file compliance. Maintain task lists for documents and court deadlines. Electronic calendar maintenance for attorneys. Communication with law firm clients. Review attorney cases to assess the need for replenishment of funds, when needed. Draft legal documents and correspondence, as directed. Prepare and assemble materials, documents, and exhibits for meetings, court appearances, and hearings. Schedule appointments for attorneys. Research inquiries and requests for information. General office duties as assigned for the professional operation of a law firm. The candidate should preferably have 2+ years of experience. Two-year legal secretary or paralegal education preferred. Proficient in all aspects of Microsoft Office, Excel, Westlaw, and document management software or equivalent. Able to prepare draft documentation using Word or through templates and be able to revise and finalize as directed. Notary Public is preferred. A strong attention to detail, commitment to quality work product, and client service skills are required. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # FFOP730589


Legal Secretary The candidate will be serving on a wide range of matters in the field of Intellectual Property law, including trademarks, copyrights, and domain names. Will be drafting and sending client correspondence; drafting pleadings; maintaining client files. Be assisting with filings before courts and the U.S. Patent and Trademark Office; docketing and billing; assisting with conflicts checking; coordinating conferences and meetings with clients and attorneys; interfacing with clients; and handling a range of day-to-day administrative tasks. Must have 5+ years of legal secretary experience. Should have proficiency in MS Office, docketing and billing software and procedures. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # MLXC730618


Legal Secretary The candidate will support a very busy legal practice and requires strong organizational skills and the ability to prioritize and work independently. Must have a background in the litigation process and procedure and strong computer skills including WordPerfect and Microsoft Office. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : District of Columbia - Washington
Refer to Job # GLGZ729815

This high-powered, long-established firm offers great opportunities for top-notch candidates seeking rapid growth and high volume in intellectual property and dozens of other challenging practices. We really have a lot of good things to say about this firm because the firm seems to consistently set a high mark for itself in numerous, numerous categories. For example, the attorneys in this firm are all almost universally very nice people to work with and this firm puts a real powerful emphasis on quality of life issues for both its associates and partners. Without exception, the firm’s attorneys claim they are treated with a tremendous amount of respect – the firm is genuinely interested in making long-term relationships with people. Management is extraordinarily introspective about the candidates they interview – according to one candidate, the firm is “almost philosophical” in its approach towards recruiting. Attorneys here typically bill in the 1800 range.
Legal Secretary Litigation The candidate will provide administrative and secretarial support to attorneys enabling effective use of their time. Job Duties and Responsibilities: Schedule appointments and maintain calendars; make travel arrangements; set up conference calls. Prepare and submit expense reimbursement reports and check requests. Schedule conference rooms using Resource Scheduler and arrange for food service and audio-visual equipment as needed. Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills. Check in regularly with attorneys and all appropriate team members and prompt as needed to ensure all aspects of projects are on track. Exercise careful judgment about when to ask for guidance. Type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines. Answer, screen, and respond to phone calls. Open and route mail, attaching appropriate files and documents. Maintain correspondence and other legal documents, both paper form and in electronic format (through document management system). Manage and save e-mail communications as appropriate. Make arrangements for messenger, postal, fax, or courier service as needed. Complete other responsibilities as assigned. A High school diploma or GED certification is required. Should have 3+ years experience as an administrative/executive assistant or legal secretary in a law firm or professional services environment, preferably in litigation. Experience working with FERC (Federal Energy Regulatory Commission) desired. Expertise in Microsoft Word and Outlook is essential. Must also be strong in Adobe, Excel and PowerPoint. Must have ability to understand and follow work directions, manage multiple priorities and respond to urgent requests with minimal supervision. Should have ability to take initiative and ownership of projects and follow them through to completion, Excellent keyboarding, grammar, spelling and proofreading skills. Must have excellent communication skills, both verbal and written, with clients, firm members, and other business contacts; as well as the ability to handle stressful situations in a calm, composed manner. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # KXXH729686


Legal Secretary Duties: Perform a variety of secretarial and clerical duties for attorneys to whom assigned according to established policies and procedures. Assist several attorneys and/or paralegals. Complete correspondence, pleadings, including electronic pleading clips, time entries, court e-filings, pdf scanning of documents, travel arrangements and other clerical tasks as needed in a timely and accurate manner. Operate computer and transcribe dictation as needed. Prepare correspondence, memoranda and other legal documents from written and oral drafts, standard correspondence and other documents. Perform pdf scanning of documents, court e-filings and electronic pleading clips as required. Screen telephone calls and take messages for attorneys and paralegals. Receive clients and visitors. Maintain good public relations with clients. Observe confidentiality of attorney-client relationship. Read, sort and date incoming mail. Ensure that outgoing mail is delivered timely and specify types of delivery. Perform time entry and calendaring for attorneys and paralegals. Review bills and prepare cover letters for bills sent to clients. Open new files, requests conflict of interest checks, maintain client and general file, conduct periodic review of possible storage of older files and prepare files to be closed. Assist other secretaries as time permits and as requested by other attorneys or Office Administrator. Make travel arrangements and prepare expense reports for attorneys. Enter invoices into Chrome River for payment. Perform miscellaneous filing and clerical tasks. Qualifications: High school diploma or equivalent required. 5-7 years of transactional experience preferred. Previous law firm experience required. Excellent spelling and proofreading skills. Intermediate Microsoft Word skills. Typing (50+ wpm). Dictaphone skills. Knowledge of court filing procedure, including electronic filing. Working knowledge of internet navigation . Ability to organize, prioritize and produce quality work. Ability to effectively multi-task. Excellent interpersonal communication skills, both verbal and written. Adaptable to changing demands from multiple people. Detail and deadline oriented. Self-motivated and flexible in order to complete assignments in a timely manner. Legal 5 - 7 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # PPHA729484

This small firm has certainly survived the test of time: With attorneys in several cities, these lawyers are multi-taskers, and are willing to bounce from practice group to practice group in order to provide quality service for their largely regional clientele, although it is their real estate practice that truly excels!
Legal Secretary Responsibilities: Prepares, edits, and proofreads a variety of litigation and other documents to include correspondence, agreements and pleadings; Coordinates travel arrangements; Processes expense reports for assigned timekeepers and ensures timely payments; Inputs billable time entry into CarpeDiem for multiple timekeepers; Maintains calendars for multiple attorneys to include coordination and scheduling of meetings, depositions, court reporters, and conference calls; reserves on-site conference rooms and off-site venues; arranges for food, refreshments, technical equipment, and meeting materials as required; Prepares new matter paperwork and creates new computer and paper files; consolidates and organizes files (to include scanning and paper file maintenance); Maintains and manages attorney and group contacts; Researches and retrieves information from various online resources and databases; Responsible for e-filing utilizing CaseFileXpress and PACER; Maintains confidential information in a professional and trustworthy manner. Qualifications: High school diploma required; undergraduate degree preferred; Typing speed at 50+ wpm; Intermediate to advanced technical skills using Microsoft Office Suite (Word and Outlook); Expertise in calendaring, managing multiple schedules and maintaining contacts; Sharp attention-to-detail and proofreading skills; Expertise in eFiling (PACER/CaseFileXpress) and paper filing of litigation pleadings; Expertise in creating pleadings binders; Excellent written communication skills and proper use of grammar; Commitment to working hard, working smart and working fast; Commitment to presenting excellent and accurate work product; Commitment to appropriate planning and time management; ability to prioritize work effectively to meet multiple requirements and deadlines; Ability to accept feedback and adjust appropriately; Ability to communicate effectively with attorneys, staff and administration. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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