Legal Secretary in Chicago, IL| LawFirmStaff

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Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # IETZ838973


Legal Secretary The candidate will assist attorneys with new client applications, conflict checks and audit letters. Accurately enter attorney time into timekeeping system to meet weekly deadlines. Work closely with Accounting Department staff to prepare client billings and receivables. Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Interact on a daily basis with departments within the Firm to facilitate highest possible legal support. Prepare and submit expense reports. Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like). Provide assistance to Shareholders to prepare for all internal/external meetings. Manage attorney calendars and schedule client meetings. Answer, screen and place phone calls to clients and other business associates and respond to client inquiries. Open, review and route mail as directed. Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs. Provide support to attorneys and paralegals resulting in a high level of client service; document processing and editing; preparing litigation documents; managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. Bachelor's degree is preferred. Should have 5+ years of legal secretarial experience in a law firm environment working with multiple attorneys.
 
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