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Legal Secretary The candidate will perform a variety of secretarial and clerical duties for attorneys to whom assigned according to established policies and procedures. Typically a....
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Location : Missouri - St louis
Refer to Job # ETPM743237
Legal Support Team Specialist (Legal Secretary) Duties: Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Prepares documents: Types, transcribes, revises and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. Prepares documents for e-filing as required. Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Coordinates accounting administrative functions: Prepares expense reports and reimbursement requests. Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Enters billable time periodically as needed. Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files. Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Office Services department as needed. Maintains client files: Maintains paper and electronic files in compliance with current policies. Works with Records Department to create and maintain client files and indexes. Marks case or matter related documents with filing instructions to ensure proper filing. Performs routine filing and retrieves files as needed. Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned.
REQUIREMENTS: High School Diploma or GED required; Bachelors degree preferred. 3-5 years relevant legal assistance experience preferred. Federal litigation experience preferred. A typing speed of 60+ wpm. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel. Previous transcription experience. Ability to work 7.5 hours per day during the core business hours of 8:00 a.m. - 6:00 p.m. plus overtime as needed, and maintain an acceptable level of attendance and punctuality. Specific schedule to be determined by supervisor. Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to manage competing priorities in a fast-paced and dynamic environment. Effectively works with others and offers assistance to colleagues. Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions. A team player who motivates and educates other team members. Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.
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