Legal Secretary in Palo Alto, CA| LawFirmStaff

Need Help? Call 800-503-1198.
Law Firm Staff - Law Firm Placement
Influencing and
enriching the individual

Job Details

Below is detailed information about the job you selected.

Title : Legal Secretary

Location : California - Palo Alto
Refer to Job # KMXN708729

Legal Secretary Responsibilities: Will provide administrative support lawyers in a highly collaborative working environment. Responsible for legal secretarial and administrative tasks including, document creation, editing and preparation, filing, time entry, expense reimbursement processing, client bills, telephone calls, travel arrangements, calendar maintenance and mailing distributions. Handle confidential information as necessary. Maintain lawyers contacts lists in Outlook and InterAction. Client contact in person and over the phone. Billing - reviewing pro forma against patent fee schedules, prepare cover letters on client invoices, and follow up with client on payments. Under the direction of Patent/IP partner: Review and file documents with the US Patent and Trademark Office. Prepare and transmit Assignments, Declarations, and Power of Attorney documents. Create response shells for amendments to non-final and final office actions, etc. Proofread specifications and process revisions to formal drawings. Report USPTO communications to clients. Maintain back-up patent docket reports, tracking spreadsheets, and patent prosecution file histories to ensure compliance with due dates and non-extendable deadlines. Oversee clients intellectual property portfolios and advise them regarding filing due dates and non-extendable deadlines. Maintain annuity fees of foreign and domestic patents by collaborating with a third-party vendor. Qualifications: College degree is a plus. 5+ years of recent IP legal secretarial experience in a mid- to large-size law firm. Experience with patent litigation and commercial litigation is a plus. Exceptional organizational skills, attention to detail, ability to prioritize, work independently and multi-task. Ability to work in a high-volume environment. Strong interpersonal and communication (oral and written) skills. Advanced knowledge of MS Word and Outlook; must exhibit strong typing skills and ability to learn and quickly become proficient in new computer software programs. Knowledge of Excel, and PowerPoint. Ability to prioritize and handle ever-changing priorities. Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.

This particular job is currently not active. However, since our clients regularly share with us similar and other job openings, we strongly recommend that you submit your resume. We shall review your resume and get in touch with you as soon as a suitable vacancy comes up to further discuss your interest in exploring the opportunity. Assisting you is our highest priority.

Please be assured that none of your materials will be forwarded to any employer without your consent. Of course, all inquiries are kept strictly confidential.

Job Listings of Law Firm Staff