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IP Legal Secretary

Title : IP Legal Secretary

Location : California - Palo Alto
Refer to Job # WLYV732131

This is one of the largest firms in the State of California. We met a hiring authority of this firm for lunch recently, and because this individual did not know us, we were seated at the table next to them. We did not talk to them for over an hour of waiting time, until we discovered that the hostess had forgotten to seat us together, and had seated us a table apart. Needless to say, we both got a good laugh out of that. This firm is very strong in most of its practice areas, including litigation, labor and banking work. Some of the more distinguished litigators in the State of California call this firm their home. The management of this firm is also awfully good and has managed to stay small despite the proliferation of massive management committees at other large law firms. Associates at this firm also seem to fraternize together quite well. One recently held a "keg party" at his home for other associates and there was a large and enthusiastic turnout. This is a real quality of life law firm, and the people here seem to enjoy their lives both at and outside of work. Not surprisingly, a firm of this caliber is able to attract top attorneys of all backgrounds and has managed to remain fairly selective in its hiring. We also like the diversity of this firm and its people. Finally, we think the associates working here tend to be quite "chatty," and the partners even seem this way too. We like chatting because we talk on the phone for a living so this firm gets thumbs up from us. This is the ideal spot for bright, ambitious attorneys with solid work experience and outstanding academic achievements.
IP Legal Secretary The candidate will support IP attorneys in all aspects of patent prosecution. Assist with daily workflow regarding procedures, deadlines, filings and related documentation from the U.S. Patent and Trademark Office and will be responsible for reporting documentation to clients. Manage patent prosecution dockets, ensuring all deadlines are met in a timely manner, communicate calendar and docket updates to the docketing teams, and prepare client reporting letters, foreign attorney instruction letters, and CPI status and docket reports for attorney review. Work closely with attorneys, technical specialists and patent agents to prepare and file US, PCT, and foreign patent applications and official correspondence using the Firm s standards and procedures, including, but not limited to, application data sheets, declarations, powers of attorney, assignments, IDSs, responses to office actions, amendments, issue fee payments and extensions. Perform other administrative tasks which include maintaining client files, entering time, and promptly submitting expense reports and vendor invoices. Communicate directly with clients, foreign attorneys, and USPTO under the direction of a patent attorney or agent. Should have excellent verbal and written communication skills, Experience in working with CPI, IPDAS and First-to-File software is a plus. Should have knowledge and experience in Patent Prosecution. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Business Corporate Legal Secretary - Debt Finance

Title : Business Corporate Legal Secretary - Debt Finance

Location : California - Palo Alto
Refer to Job # IPXW731743


Business Corporate Legal Secretary - Debt Finance The candidate will serve in the preparation of documents (candidates must possess strong familiarity with numbering schemes) to support timekeepers, extensive client contact including handling incoming calls and building trust and rapport with clients. Will monitor extensive electronic correspondence for timekeepers; creation and maintenance of files and e-files; internal/external calendaring of meetings; travel arrangements; records maintenance; all other administrative support for timekeepers including time entry, conflict checks, engagement letters, waiver letters and audit letter responses, etc. The candidate must have 4+ years of experience as a secretary, preferably in a law firm, and the ability to work overtime as needed. Fast and accurate typing with exhibited proficiency in MS Word, Worksite/iManage, Workshare, Compare, Outlook, Salesforce, Axiom, and Adobe Acrobat and other firm applications (some after training) required. College degree preferred. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary- Employment & Labor

Title : Legal Secretary- Employment & Labor

Location : California - Palo Alto
Refer to Job # BGSP731349


Legal Secretary- Employment & Labor The candidate will provide administrative and litigation support to as many as four or five lawyers in a highly collaborative working environment. Also provide back - up assistance to corporate and intellectual property lawyers and professionals. Responsible for legal secretarial and administrative tasks including, but not limited to: document creation, editing and preparation, including litigation documents; client and administrative filing; time entry; expense reimbursement processing; client billing and accrual assistance; travel arrangements; email and calendar maintenance. Handle confidential information as necessary. Maintain lawyers contacts lists in Outlook and InterAction. Client contact in person and over the phone. Other duties may be assigned to fully meet the requirements of the position. The candidate should preferably have College degree. Must have 5+ years of recent legal secretarial experience in a mid- to large-size law firm. Exceptional organizational skills, attention to detail, ability to prioritize, work independently and multi-task. Ability to work in a high-volume environment. Strong interpersonal and communication (oral and written) skills required. Advanced knowledge of MS Word and Outlook; must exhibit strong typing skills and ability to learn and quickly become proficient in new computer software programs. Knowledge of Excel, and PowerPoint essential. Ability to prioritize and handle ever-changing priorities. Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Palo Alto
Refer to Job # OJTO729611


Legal Secretary The candidate will provide various general office support. Provide day-to-day secretarial support for the office including, preparing letters and other documents as directed by attorneys, paralegals and/or administrators. Prepare and submit reimbursement expenses and vendor invoices. Enter daily time sheets for attorneys and/or paralegals. Schedule conference rooms and related services. Assist with making travel arrangements. Assist with organization of client documents, including management of electronic and paper files. Prepare, revise and proof-read legal documents. Copy and scan documents. Handle client records, create files, and transfer files. Provide back-up reception coverage. Manage office supply inventory and order supplies as needed. Perform other duties as assigned. The candidate should have High School diploma or G.E.D equivalent. Must have 2+ years of administrative or customer service experience working in a professional services environment or office setting, preferably a law firm. Experience with Adobe Acrobat and Power Point preferred. Excellent computer skills, including Microsoft Office 2016 (Word, Excel, and Outlook (email and calendar) required. Accurate typing skills of 50 wpm a must. Ability to follow instructions effectively from a diverse group of attorneys, paralegals and administrators with a positive attitude. Exceptional ability to multitask, plan, organize and prioritize activities. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Corporate)

Title : Legal Secretary (Corporate)

Location : California - Palo Alto
Refer to Job # RZER729696


Legal Secretary (Corporate) Duties: Delivers excellent work and superior service to the Firm s clients; contributes to the Firm s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of three or more timekeepers (attorneys and/or paralegals). Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team s workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require. Demonstrates mastery of the Firm s word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes. Composes routine and non-routine correspondence for attorney review as requested. Demonstrates knowledge of the Firm s secretarial policies and all applicable administrative procedures. Provides administrative support to assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements. Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a can do attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with the Firm s internal service departments to ensure the provision of quality services to the legal team and WilmerHale s clients. Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and pro bono legal work. Assumes additional responsibilities as requested. Contributes to the Firm s Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a can do attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person. Qualifications: High School Diploma or GED. Associate s Degree with concentration in Secretarial Studies, or equivalent preferred. 2+ years secretarial or administrative experience, preferably in legal or professional services organization. Ability to multi-task to meet the demands of a fast-paced environment and multiple priorities. Excellent word processing skills and knowledge of Windows operating system. Excellent organizational, communications and interpersonal skills. Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Assistant (Legal Secretary)

Title : Assistant (Legal Secretary)

Location : California - Palo Alto
Refer to Job # KYFR728495


Assistant (Legal Secretary) Duties: Responsible for providing support for assigned attorneys and/or senior management by performing a variety of legal secretarial duties. Answer multiple phone lines; screen and direct calls them as appropriate. Maintain calendars, schedule meetings, and arrange conference/teleconference calls. Create, revise and proofread letters and various legal documents. Create and maintain attorney files using alphanumeric systems. Utilize various office machines to transmit data, print, duplicate, fax and PDF. Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm s travel department. Coordinate with Conference Services when for room reservations, food/beverages and audio/visual equipment needs. Prepare and process client bills, working closely with Billing department Process expenses through Firm expense application (Chrome River). Prepare attorney diaries through Firm diary application. Provide backup coverage for other assistants. Perform other duties as assigned. Responsible for heavy letter drafting and editing bill narratives. Some overtime as needed. Qualifications: High School Diploma or GED equivalent required. Associates Degree preferred. 5+ years of administrative experience in an office environment. Preferred Experience: 3-5 years of experience in a law firm environment. Ability to effectively present information verbally and in writing. Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers. Software, and related applications. Proficiency in MS Word. Basic math skills: addition, subtraction, multiplication, division. Strong attention to detail. Must be able to work collaboratively in a team environment. Ability to use diplomacy and discretion in relaying information. Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment. Basic knowledge of MS Excel and PowerPoint preferred. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Palo Alto
Refer to Job # JYHJ728409


Legal Secretary Responsibilities: Responsible for legal secretarial and administrative tasks including: Document creation, editing and preparation, including litigation documents; client and administrative filing; time entry; expense reimbursement processing; client billing and accrual assistance; travel arrangements; email and calendar maintenance. Handle confidential information as necessary. Maintain lawyers contacts lists in Outlook and InterAction. Client contact in person and over the phone. Qualifications: College degree is a plus. 5+ years of recent legal secretarial experience in a mid- to large-size law firm. Exceptional organizational skills, attention to detail, ability to prioritize, work independently and multi-task. Ability to work in a high-volume environment. Strong interpersonal and communication (oral and written) skills. Advanced knowledge of MS Word and Outlook; must exhibit strong typing skills and ability to learn and quickly become proficient in new computer software programs. Knowledge of Excel, and PowerPoint. Ability to prioritize and handle ever-changing priorities. Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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