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Location : North Carolina - Research Triangle Park
Refer to Job # OXQJ711991
Legal Secretary- Corporate The candidate prepares and edits complex correspondence and legal documents in an accurate and timely manner. Documents can include handwritten drafts, rough notes or dictated text from attorneys. Organizes and maintains hard copy or electronic correspondence, legal documents and computer-based calendars. Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones. Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms. Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings. Types and submits attorney time sheets to Accounting incompliance with firm deadlines and procedures. Verifies related client/matter numbers and practice codes. Maintains client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations. Prepares client bill drafts, final bills and cover letters. Prepares forms for expense reports, check requests and other financial-related documents. Reviews and routes incoming mail. Communicates with clients, attorneys and court or agency personnel in a timely and effective manner.
The candidate should have 3-5 years of experience. Must have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. Should have advanced software and formatting skills to include formatting large contracts, TOCs, TOAs, updating spreadsheets and formulas, PPTS, PDFs and flow charts. Must be proficient in working with multiple versions of documents and have the ability to do comparisons using firm software. Knowledge of document management software (Filesite) and comparison software (Workshare) or other storage and comparison software is needed.
Email: firstname.lastname@example.org NO CALLS PLEASE
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