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Title : Legal Secretary

Location : New York - Long Island
Refer to Job # BTFU727185

Legal Secretary Responsibilities: Provide comprehensive support for senior partner; prioritize and organize essential tasks and streamline operations to the appropriate personnel; Work as a team player, maintain an excellent rapport with service departments, and follow procedures and guidelines set by such departments; Meeting preparation developing agendas and presentations; scheduling meetings internally and externally for a calendar that is changed/updated daily; Coordinate with BD Manager to prepare and revise new business presentations; ability to structure and present strategic direction; Conduct research in support of assigned projects and strategic planning; solutions-oriented thinking; Organize and manage very busy Outlook calendar and extensive contact list; Prepare and supervise extensive billing; review spreadsheets related to billing and collections; interface with billing team to effectively manage and bring to completion; Assist with marketing functions such as pitch packets, bios, etc. Follow-up with Team to ensure completion of previously agreed action items; Prepare and work with confidential correspondence; Coordinate content for weekly Team meetings; Coordinate travel arrangements transportation and accommodations; Prepare and enter time entries on a daily basis; Answer busy phones; front office contact with clients; Prepare and submit expense reports; Communicate with clients, personnel and colleagues in a professional manner; Perform administrative functions such as preparing check requests for vendor statements, reconciling Partner s expenses, and other administrative tasks. Requirements: College degree or related experience required. 5+ years recent experience as an administrative assistant in the legal, banking, or consulting field. Highly organized and detail oriented; Conversant working with numbers, financial statements, projections, proformas, RFPs, etc. Strong verbal and written communication skills; Knowledge of Powerpoint; Knowledge of Excel; Proactive, motivated, and driven; Professional, ethical team player; Strong interpersonal skills with the abilitt to work effectively with people at all levels; Ability to lead a team and to think proactively; Ability to read and write English; excellent client service skills; excellent communication skills, both verbal and written; above-average typing and computer skills; detail oriented. Demonstrate flexibility and superb work ethic in enthusiastically taking on special projects in addition to primary office administration responsibilities.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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