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Location : Pennsylvania - Philadelphia
Refer to Job # QCPN825771
Legal Secretary Duties: The candidate will type, transcribe and revise all communications, legal documents, charts and tables. Organize, create and update client binders. Organize, prepare and maintain client and office files both in electronic and paper filing systems. Open and sort incoming communications via standard or electronic delivery and distribute them appropriately. Process attorney weekly time summaries, expense reports, check requests and travel arrangements which include transportation, automobile rentals, and hotel reservations. Prepare and submit new client and/or new matter forms and sub-files. Calendar critical deadlines in order to maintain and manage the deadlines. Work with client electronic billing systems and monitor billing processes. Coordinate, schedule and docket/calendar meetings, conference calls and client tasks. Proofread all work for both accurate content and context. Assignments may change from time to time and flexibility is essential.
Qualifications: The candidate should preferably have a Degree but applicable work experience will be considered in lieu of a degree. Must have 3+ years of legal experience. Experience in Private Client, Trusts and Estates Planning is preferred. Experience in working collaboratively and applying an individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly is required. Experience with document management program - iManage DeskSite is preferred. Must possess strong organizational and communications skills, both verbal and written. Must be very detail-oriented and be able to multi-task. Strong document processing and project management skills are needed. Proficient in advanced levels of Microsoft Outlook, Excel, and Word and the use and application of Styles, Redlining, Adobe Pro, and PDF Docs4 is essential. Must be able to operate the Firm's software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills. Outstanding written and verbal communication and be able to professionally interact with clients, attorneys, and staff are necessary.
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