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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Philadelphia
Refer to Job # EMHS728035


Legal Secretary Duties: Prepares, edit and proofreads a variety of documents, e.g. correspondence, agreements and pleadings. Manages and assists with complex document production. Be able to produce TOCs and TOAs manually & accurately. Proficient in E-filing in Federal & State courts. Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, sends calendar invites and reminders, reserves conference rooms. Tracks deadlines and status of cases/matters, and updates attorneys on court deadlines. Answers telephones taking detailed messages. At request of attorneys, provides follow up and interacts with clients, outside counsel and others. Maintains confidential information in a professional and trustworthy manner. Qualifications: 1-3 years of litigation experience in a law firm. Labor and Employment law experience a plus. Strong verbal and written communication skills. Computer proficiency (MS Office - Word, Excel and Outlook) Must have intermediate to advanced technical skill in Microsoft Office.. Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion with limited guidance. Must be able to work in a team environment and maintain positive and productive relationships with co-workers and vendors. Excellent organization skills. Experience with NetDocs a plus. Legal 1 - 3 Full Time 0000-00-00 00:00:00  

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Medical Malpractice Legal Secretary/Assistant

Title : Medical Malpractice Legal Secretary/Assistant

Location : Pennsylvania - Philadelphia
Refer to Job # BNEX726063


Medical Malpractice Legal Secretary/Assistant Duties: Provide overall support to attorney s business needs in a fast -paced work environment. Scheduling and confirming depositions. Court filing in PA and NJ. Calendaring. Deposition preparation. Updating and obtaining medical records/charts. Sending medical records etc., to experts. Following up with experts on sending reports. Other duties as assigned. Requirements: Medical Malpractice experience (5+ years) in a legal setting is strongly preferred. Perform with a high degree of accuracy and efficiency while under pressure. Experience with TimeMatters software is a plus. Excellent Proofreading Skills. Use of Electronic filing system (PA and NJ). Ability to Manage Time and Tasks Effectively. Ability to Maintain Strict Confidentiality. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Philadelphia
Refer to Job # PVMR725743


Legal Secretary Candidate will work for Insurance Defense Firm. Must have experience to work for senior associate who works directly for managing partner. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Philadelphia
Refer to Job # TXET725776


Seeking Legal Secretary with 5+ years' complex litigation experience. Candidate with High School Diploma/GED is required, college degree us preferred. PA and NJ experience is required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Philadelphia
Refer to Job # VGKH725650


Legal Secretary Duties: Prepare closing checklists and coordinate closing process for real estate transactions. Prepare closing indices and binders, and follow up on post-closing matters. Assist in preparing, coordinate and file corporate and other legal entity formation documents. Prepare and finalize correspondence. Communicate with clients directly to coordinate meetings, transmit documents and handle follow-ups. Establish and maintain calendar and deadline reminders. Request conflict of interest reports, open new client files and new matters, and maintain all client and general files. Submit expense reimbursement requests for attorneys. Ensure that attorney timesheets are entered and released in a timely manner. Manage attorney contact lists and assist in attorney client development efforts. Confirm attendance at events, seminars, and client-sponsored events; schedule travel and hotels, send pre-approved materials, follow-up post engagements. Assist attorneys with CLE compliance, including submitting CLE certificates. Qualifications: College degree is preferred. 3+ years of experience. Experience preferable in commercial real estate. Very organized, detail-oriented, analytical and deadline driven. Must have very good verbal and written skills. Ability to draft, proofread and edit documents with minimal supervision. Work well under pressure and strict deadlines. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Philadelphia
Refer to Job # KVGN725651


Legal Secretary Responsibilities: Prepare closing checklists and coordinate closing process for real estate transactions. Prepare closing indices and binders, and follow up on post-closing matters. Assist in preparing, coordinate and file corporate and other legal entity formation documents. Prepare and finalize correspondence. Communicate with clients directly to coordinate meetings, transmit documents and handle follow-ups. Establish and maintain calendar and deadline reminders. Request conflict of interest reports, open new client files and new matters, and maintain all client and general files. Submit expense reimbursement requests for attorneys. Ensure that attorney timesheets are entered and released in a timely manner. Manage attorney contact lists and assist in attorney client development efforts. Confirm attendance at events, seminars, and client-sponsored events; schedule travel and hotels, send pre-approved materials, follow-up post engagements. Assist attorneys with CLE compliance, including submitting CLE certificates. Qualifications: College degree is preferred. 3+ years of experience. Very organized, detail-oriented, analytical and deadline driven. Must have very good verbal and written skills. Experience preferable in commercial real estate. Ability to draft, proofread and edit documents with minimal supervision. Work well under pressure and strict deadlines. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Philadelphia
Refer to Job # QWOT725678


Legal Secretary Duties: Completing all word processing work including, memos, letters, charts, check requests, new matter memos, briefs, pleadings, agreements, contract negotiations, collective bargaining agreements, acquisition activities, benefit plans, and other such documents specific to the timekeepers area of practice. Such work may be from hand-written copy, Dictaphone, dictation or edited typed work product. Preparing appropriate word processing billing information and completing word processing exception reports. Proofreading of all work, including reading documents for content and context. Submission of conflicts requests and preparation and submission of new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter. Developing proficiency in all other Microsoft Office suite software applications to include PowerPoint and Excel. Duplicating documents, books and other papers as needed. Inputting appropriate duplicating billing information and completing duplicating exception reports. Submitting large duplicating jobs to the Duplicating Department. Accurate preparation of duplicating transmittal sheets. Preparing and maintaining digital temporary and permanent client and office files and chronological daily letter and memo files. Maintaining up-to-date, orderly file indexes for legal documents. Updating of periodicals and loose leaf publications as necessary. Answering and screening telephone calls. Preparing appropriate telephone billing information by programming information into the telephone and by completing telephone exception reports. Providing backup telephone coverage for other team members. . Posting accurate daily entering of timekeeper time records to the accounting system. Maintaining a digital file of daily DTE reports. Working with Billing Department to prepare client billings. Working with Billing Department to resolve billing problems and efficiently processing final billing statements and letters. Maintaining accurate and up-to-date databases such as name/address list client/matter numbers; and marketing databases such as Meridio. Faxing documents or submitting materials to Telecommunications Department for faxing. Accurate preparation of fax transmittal sheets. Scheduling meetings, arranging for conference rooms and making meal arrangements for meetings. Scheduling outside vendor services such as court reporters or expert witnesses. Coordinating timekeepers calendar with own and reminding of various meetings, appointments, court dates, etc. Liaison with Docket Department. Greeting clients and providing assistance when needed. Working with Firm travel agents to make travel arrangements, including transportation, automobile rentals and hotel reservations. Preparing and submitting proper expense reports to the Accounting Department. Performing other related duties required based upon the unique practice of the attorney, such as, but not limited to, Practice Leader administrative work, practice development or marketing initiatives, committee project work, and Board of Directors responsibilities. In addition, a limited amount of secretarial work for personal matters of the attorney is to be expected. Requirements: High School diploma or its equivalent. Certificate or Degree from a Business School is preferred. 3+ years legal/executive secretarial experience. Strong secretarial skills including typing, proofreading, spelling, grammar and math. Knowledge of PC and Windows applications. Must be able to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadlines. An ability to take the initiative in handling projects and anticipating what needs to be done. An ability to understand and following specific and detailed instructions. Must display a professional manner with clients, attorneys, paralegals and other staff members. Must be able to make productive use of working hours and exhibit strong time and priority management skills. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Philadelphia
Refer to Job # ZYAE724762


Legal Secretary Responsibilities: Managing all deposition and court event scheduling for an extremely high volume litigation practice. Scheduling depositions of all case parties, subpoenas non-party witnesses and police officers for depositions and court events. Sending notices of depositions and subpoenas to defense council/doctor s offices and creating event in legal software program. Scheduling videographers, interpreters, and court reporters for depositions of expert doctors, as well as playbacks of expert video depositions for trial. Requirements: Bachelor's Degree. 1-2 years working in a professional office. 1-2 years of Legal secretary experience or experience with scheduling. Must have excellent punctuality and attendance. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Philadelphia
Refer to Job # LHXN723759


Legal Secretary Responsibilities: Provide administrative support at the partner level. Assist with the drafting and reviewing of legal documents. Type up and file basic legal documents and correspondence. Monitor deadlines and juggle calendars. Assist partner with monitoring and tracking billable time. A A?Qualifications: 5+ years of proven experience as a legal secretary in defense litigation. Familiarity with law, legal procedures and protocols, and court system. Satisfactory knowledge of day-to-day operations of a legal office. Experience tracking and entering billable time. Computer literacy (specifically Microsoft Office). Ability to prioritize and multitask. Excellent written and verbal communication skills. Deadline and detail-oriented. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant (Part Time)

Title : Legal Secretary/Assistant (Part Time)

Location : Pennsylvania - Philadelphia
Refer to Job # UCKK723760


Legal Secretary/Assistant (Part Time) Responsibilities: Draft correspondences for Attorney. Answer phone and interact with clients accordingly. File petitions online. Schedule depositions. Receive, process, and scan all mail and legal documents into files. Keep attorney's schedule on Time Matters. Organize intake information for Attorney. Provide overall support to the managing Attorney. Qualifications: Prefer someone with experience with secretary duties, but will consider ones willing to learn or those looking to gain secretary experience. Someone who is highly-organized. Strong ability to manage and organize multiple tasks. Strong communication skills. Detail oriented. Proficiency in Microsoft WORD and OUTLOOK required. Proficiency in Time Matters preferred. Strong computer skills. Schedule: 5 hours a day/25 hours a week Start Date: August 17 (Must come in at least one day prior to the 17th for training/environment understanding) Legal 1 - 0 Part Time 0000-00-00 00:00:00  

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