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Title : Legal Secretary

Location : Tennessee - Memphis
Refer to Job # UJXZ738015

Legal Secretary Duties: Regular attendance is an essential. Maintain the highest level of confidentiality. Type legal papers and correspondence of legal nature such as summonses, complaints, motions, subpoenas and memoranda. Requires great attention to detail. Type daily time entries and check time and research diaries. Answer and screen telephone calls and assist callers or route calls to appropriate person. Place outgoing calls. Coordinate conference calls. Coordinate photocopying, faxing, and messenger pick-ups and deliveries. Transcribe dictation via electronic transcribing unit, or written notes. Process incoming and outgoing mail. Send overnight packages. Maintain attorneys files daily. This includes adherence to the firms records retention policy as well as central filing as applicable. Manage and maintain calendar/schedule for assigned timekeepers. Manage large document productions. Arrange for meetings and conferences. Arrange travel schedules and reservations. Greet clients and visitors. Act as a liaison between attorneys and clients. Process conflicts of interest, new business reports and check requests. Ensure that legal deadlines are input into the computerized docket system. Track and remind assigned attorneys of deadlines. Review, sorting, categorization and storing the electronic communications of assigned attorneys email account. Review client billing and adjust or correct billing entries based on client and or firm billing guidelines. Consistent maintenance and organization of physical files. Coordinate various client or Service Team lunches. Notify office administrator when available to assist other co-workers. Perform other duties as may be assigned by the office administrator, assigned timekeepers and other attorneys. Provide back-up coverage as receptionist as requested. Provide coverage for conference room set-ups as needed and requested. Provide back-up secretarial assistance as needed or requested. Qualifications: A high school diploma or equivalent. Thorough knowledge of proper grammar, spelling and punctuation. Excellent oral and written communication skills. Thorough knowledge of office practices, procedures and equipment. Knowledge of the methods and techniques used for filing. Ability to file legal documents online in Federal, State and Local Court Systems. Knowledge of and familiar with applicable online legal research. Ability to take and transcribe dictation, accurately and with reasonable speed, a variety of correspondence, reports and other materials. Ability to perform a variety of secretarial assignments requiring exercise of independent judgment. Ability to effectively communicate with clients, attorneys, administrators and co-workers. Proficient in Microsoft Word and have the ability to learn and become proficient with other software packages and databases. Ability to type of 50+ wpm in MS Word. Ability to read, write and speak English. Professional appearance and good personal hygiene. Strong organizational skills. Ability to handle multiple projects simultaneously. Ability to work well as an individual contributor and as a member of a highly productive work team. Ability to be flexible and solve problems.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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