Legal Secretary in Chicago, IL| LawFirmStaff

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Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # BVNH844126

Legal Secretary The candidate will be involving heavy client contact, scheduling, preparing and organizing billing and file materials, and managing administrative aspects for a busy assignment. Preparing and editing Firm/Client letters, memoranda and standard Trust and Estate documents. Supporting Client needs and recommending approaches that will meet our commitment to the most cost effective client service. Maintaining client and general files (electronic and paper) in an orderly fashion for matters assigned to the attorney or paralegal. Utilizing direct time and billing systems to submit attorney/paralegal time to Accounting and preparing client invoices. Screening incoming telephone calls, recording messages or placing appropriate information into the voicemail system. Forwarding outgoing documents on a timely basis. Coordinating travel arrangements, scheduling of conference rooms, and catering for meetings. Receiving visitors and maintaining good public relations with clients and retaining confidentiality of attorney-client relationship. Maintaining open communication with attorney and/or paralegal assigned to and other team members regarding the status and quality of all work in progress. Arranging for assistance from administrative staff departments (document processing, photocopy, facsimile, mailroom personnel and accounting) as necessary to complete work assigned. Acting as backup to other module team members to support additional attorneys or paralegals when necessary. Maintaining attorney CLE compliance records in conjuction with CLE coordinator. Processing expenses for attorneys/paralegals, utilizing Firm standard software. Acting as liaison for new attorneys in the onboarding process by conducting orientation on Firm/departmental procedures. Performing other duties as assigned at the request of the Secretarial Services Manager, attorneys and/or paralegals. Experience with Microsoft Office 2013 and 5+ years of Trust and Estates background is preferred. Typing skills of 75+ WPM is required.

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