Senior Legal Secretary (Practice Assistant) in Washington, DC| LawFirmStaff

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Title : Senior Legal Secretary (Practice Assistant)

Location : District of Columbia - Washington
Refer to Job # SGVT790269

Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
Senior Legal Secretary (Practice Assistant) The candidate will be responsible for providing a high level of administrative support including preparation of client billing, matter management, project organization, database/file management, tracking deliverables, maintaining calendars, arranging domestic and international travel, time and expense entry, and promoting office efficiency. Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion. Coordinating and preparing monthly client bills. Opening files and conducting conflict checks. Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context. Organizing and maintaining all correspondence and documents using the relevant document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Coordinating services with Global Shared Business Services. Providing business development support when necessary. Using internal library resources for external research as directed by timekeepers. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Running critical document checks to ensure all files have been appropriately saved. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Preparing check requests and expense reports. Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm's travel provider and processing related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave. Assisting clients when needed, for example, with document revisions, faxing, or photo copying. Should have 3-5 years of legal secretarial, executive secretarial or secretarial administrative assistant experience. Must have strong secretarial skills including typing, proofreading, spelling, grammar and math. Knowledge of Windows 10, iManage and Acrobat Adobe preferred. High School diploma or its equivalent required or Certificate or Degree from a Business School is preferred.
 
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