Legal Secretary in Long Island, NY| LawFirmStaff

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Title : Legal Secretary

Location : New York - Long Island
Refer to Job # WJKW822878

Legal Secretary The candidate prepares, edits, files and may compose legal, corporate, and/or transactional documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas, and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes, and/or handwritten documents. Updates and maintains databases that include e-mail lists, iCreate info, and client matter lists. Screens telephone calls and/or take messages when needed. Opens, reads, and sorts all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. Greets clients and visitors. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries, and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Ensures attorney timesheets are completed. Other related duties and special projects as assigned. The candidate should have a AA degree or equivalent. Must have 5+ years of legal secretarial experience; experience in the insurance practice area is desired. High organizational skills are a plus. Have knowledge of or ability to learn office procedures, rules, and regulations. Have knowledge and competency of computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint, and Adobe. Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation, corporate and/or transactional procedures, requirements, and practices. Must have the ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations, and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time-sensitive situations; proofread and perform editing of routine law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize and prioritize numerous tasks and complete them under time constraints; solve problems and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours. Interpersonal and customer service skills necessary to professional communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management, and staff are essential.

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