Legal Secretary in Los Angeles, CA| LawFirmStaff

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Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # EJMW734873


Legal Secretary Responsibilities: Electronically file documents in the court systems, both federal and state. Submit expense reimbursements on behalf of assigned attorneys. Assist attorneys with billing time entries. Coordinate with accounting department on billing and related administrative matters. Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing. Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Draft standard pleadings, correspondence, memoranda and other documents. Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.). Consistently provide friendly and helpful telephone support and/or receptionist relief. Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance). Routinely review and follow-up on client deadlines and calendar appointments. Coordinate and make necessary arrangements for travelling attorneys as well as coordinate meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Manage the conflict check and client intake process for new matters. Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel. Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines. Review and follow-up on client deadlines, emails, and calendar appointments. Develop, implement, and maintain systems to promote organization and efficiency. Qualifications: Must possess 10+ years of experience as a legal assistant or paralegal in a heavy litigation firm, experience in labor and employment law strongly preferred. Will be organized, have excellent written and verbal communication skills, pay careful attention to detail, be at work on time every day, and work well with others; including lawyers, legal assistants and accounting personnel. Proficiency in Document Management Systems, Microsoft Word, TOC/TOA, Nuance PDF, Adobe Acrobat, Outlook, PowerPoint, ChromeRiver and proofreading/formatting is required. The ability to learn to use new software readily with a strong aptitude for technology. Good work ethic with a no task is too small attitude. The ability to remain flexible and adjust to changing work assignments. A broad understanding of pleadings, motions and discovery procedures. Must be proficient with e-filing in both state and federal courts. Experience maintaining and organizing digital files while supporting attorneys on a day-to-day basis.
 
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