Legal Secretary in Indianapolis, IN| LawFirmStaff

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Title : Legal Secretary

Location : Indiana - Indianapolis
Refer to Job # NFVA791220

Legal Secretary The candidate will support attorneys in litigation practice group. Manage all aspects of administrative practice, including legal and non-legal processes. E-file in federal and state courts. Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required. Monitor, organize and prioritize ongoing client projects. Manage electronic execution of documents using DocuSign. Organize and maintain files, both electronic and physical, within the guidelines set by the firm. Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments. Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm. 3+ years of experience as a legal secretary, executive assistant or other legal support position. Executive assistant experience a plus. High school diploma required. Excellent clerical skills and knowledge of grammar, spelling and punctuation. Strong technology skills with proficiency in Microsoft Office suite. Excellent client service skills in person, over the phone and via email. Excellent written and verbal communication skills in dealing with a diverse group of professionals. Exceptional attention to detail and ability to work independently and proactively.

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