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Location : California - Irvine
Refer to Job # XVOG703057
Ed Law Legal Secretary Duties: Provides secretarial support to attorneys, paralegals and administrative management of the firm. Maintains positive communications with clients, attorneys and staff. Observes confidentiality of client matters. Follows policies and procedures of the firm. Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopier, fax machine and postage meter. Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards. Reads, sorts and prints incoming mail, faxes and e-mails, as well as save to the document management system and distributes as appropriate. Schedules appointments and meetings for attorneys. Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar. Arranges for travel for attorneys including hotel, airline and transportation. Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions, investigations or other engagements. Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations. Preparation of attorney expense reports and check requests. Coordinate workshop and client training seminars. Coordinate attorney conference calls. Back up for the telephones and filing. Performs all other duties as assigned.
Qualifications: High School Diploma. Prior legal secretary experience in the areas of education, litigation, transactional, or bankruptcy. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint. Knowledge of document management systems such as IManage. Ability to type 70 wpm. Ability to organize and prioritize workflow for multiple attorneys. Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff. Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers. Knowledge of how to do research on the internet to locate, directions for the attorneys, look up information regarding the school districts, how to obtain copies of agendas for board meetings. Ability to follow office procedure for opening files, obtaining new client matter numbers, and processing invoices. Ability to stay current with the local court rules for the state and different counties. Ability to use Adobe for redaction and edits in documents in response to PRA requests and discovery requests. Occasionally makes drop offs at Federal Express. Stellar attendance and punctuality system. Knowledge and ability to file court documents in various State courts including but not limited to Los Angeles Superior Court and understands the litigation process from beginning to end, including OAH and PERB. Knowledge and ability to file court documents in the Orange County Superior Court using One Legal. Knowledge and ability to navigate the Federal CM/ECF system as well as e-filings. Knowledge and ability to serve discovery documents using Case Anywhere and FileandserveXpress. Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription. Knowledge and ability to calendar due dates for appearances and deadlines, i.e. complaints, responses, discovery, motions, appeals, conferences, etc., in a timely manner.
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