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Japanese Bilingual Administrative Assistant / Legal Secretary

Title : Japanese Bilingual Administrative Assistant / Legal Secretary

Location : California - Irvine
Refer to Job # NFQW711090


Japanese Bilingual Administrative Assistant / Legal Secretary Duties: Assist attorneys and other staff members with research and preparation of correspondence, corporate documents, court filings, and litigation. Prepare and translate correspondence (e-mails, letters, etc.). Serve as a liaison between attorneys and Japanese-speaking clients. Word processing, transcription, and data entry. Supervise Records Assistants. Answer telephone calls. Calendaring. Copying and filing. Schedule meetings and travel arrangements. Requirements: Bachelors Degree. 2+ years' experience as an Administrative Assistant. Strong English and Japanese skills (both verbal and written) (excellent business vocabulary, grammar and writing, accurate translations, effective communication skills). Pleasant and professional voice and attitude for excellent service to clients. Proficiency in a variety of computer software including Microsoft Office Suite (Word, Excel, Powerpoint, etc.), ACT, Timeslips, WordPerfect (or able to quickly learn to be proficient with software). Strong work ethic. Organized, detail-oriented, mature, friendly, professional, flexible. Good reasoning and analytical skills. Project management and coordination abilities. Motivated, eager to learn, a team player. Excellent interpersonal skills and an ability to interact effectively with all personnel and clients. Ability to work with minimal supervision. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - Irvine
Refer to Job # WIXX710618


Litigation Legal Secretary Responsibilities: Consistently provides friendly and helpful telephone support to assigned attorneys. Consistently and professionally communicates with clients, opposing counsel, vendors and firm personnel. Reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings. Assists assigned attorneys with presentations and training programs, other business development activities and organizing all other non-billable activities. Proofreads all documents independently and effectively to ensure accuracy and completeness. Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements. Consistently completes assigned tasks as expected. Enters, reviews and revises timesheets accurately. Develops, implements and maintains systems to promote organization and efficiency. Qualifications: Must have 5+ years civil litigation secretarial experience in a fast paced work environment, together with strong calendaring skills and experience in both state and federal court filings. Maintains an exceptional client service attitude and professional demeanor at all times. Shows initiative, flexibility, resiliency and a willingness to adapt to change. Exhibits confident and professional verbal communication skills. Takes ownership and gets the job done without the need for prodding or supervision. Maintains a positive, A"can do attitude when dealing with clients, co-workers and attorneys. Contributes to an atmosphere of teamwork and congeniality. Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), DeskSite or other document management systems, time entry, CompuLaw, InterAction, e-filing and database software. Proven time management skills and the ability to work under pressure in a fast-paced team environment. Excellent communication skills, both written and verbal. Solid organizational skills, interpersonal skills and attention to detail. A high level of awareness and protection of confidential information. Demonstrates strong and accurate calendaring experience and ability to manage deadlines. Ability to draft correspondence, memoranda and other documents. Willing and capable to offer assistance to others when needed. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Irvine
Refer to Job # ELFR709558


Legal Secretary The candidate should have 5+ years of prior civil secretary experience supporting litigators in civil defense, preferably in a high-volume, fast-paced law firm environment. (SIU/EUO experience a plus). Should have strong working knowledge of civil litigation and insurance defense work. State and Federal Court filing including E-Filing experience required. Should have proficiency in Word, Abacus and Outlook. Must have critical thinking skills, superior communication and organizational skills, decisive judgment and the ability to work with minimal supervision. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Executive Assistant

Title : Legal Secretary/Executive Assistant

Location : California - Irvine
Refer to Job # EDJC708708


Legal Secretary/Executive Assistant The candidate will be working on business litigation files and managing complex litigation cases including construction/real estate. Track, itemize and maintain litigation and executive deadlines. Proofreading for excellent work product. Coordinate Managing Partner s involvement with multiple Boards of Directors. Track and process vendor invoices. Support associate attorneys working under guidance of Managing Partner. Assist in drafting correspondence, pleadings, motions and discovery. Time entry. Technology savvy. Qualifications: 5 years experience. Must have: Experience with Project/Case Management supporting high level Partner. Paralegal background preferred. Strong working knowledge of Microsoft Office Suite, including Word, Excel, Outlook and Powerpoint. Exceptional interpersonal and administrative skills. Strong communication and analytical skills. Working knowledge of all trial and litigation deadlines utilizing standardized firm-wide calendaring procedures. Working knowledge of electronic filing procedures in Federal and State courts. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Irvine
Refer to Job # SYOR707910


Legal Secretary The candidate will be managing calendars, drafting, and communication with the staff and clients. Should have 2 years of experience. Must have strong written and verbal communication skills. Experience with family law and trust litigation a plus. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : California - Irvine
Refer to Job # ITAQ707912


Legal Secretary - Litigation The candidate will be calendaring and filing/serving litigation documents (including e-filing). Should have 3+ years of experience and able to multi-task in a fast-paced environment. Must be familiar with Microsoft Office. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Irvine
Refer to Job # SEDQ707524

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary The candidate will: Provide legal and non-legal administrative support to attorneys and clients. Prepare documents, forms, spreadsheets, and presentations including IP Litigation specific documents such as: documents and pleadings for Federal, State and and Appellate Courts /agency filings, services and client files, maintain case documents and information in various electronic databases. Provide assistance with trial preparation. Organize and maintain case files and administrative files. Process intake of new clients, create client files, search, and print reports. Work with assigned billing specialist: prepare invoices, create cover letters, copy, and mail invoices. Coordinate meetings including videoconferences, conferences calls, A/V equipment, catering, presentation materials, visitors, rooms/offices. Manage contacts and calendar. Manage phones including: screen incoming calls and handle messaging, transfers, and conference calls. Schedule travel; process expense reports, check requests and business development activity; perform GL coding. Enter and release time for timekeepers; print reports as requested. Requirements: Bachelor s degree preferred. IP Litigation legal secretary experience required and 3 years in a professional services environment. Proficiency in Microsoft Office, (including creating and/or updating table of contents, table of authorities, and defined terms), Outlook, Adobe Pro, Document Management, and time entry systems. Strong knowledge of court filing proceduresspecifically electronic filing systems for Federal, State and Appellate courts, USPTO and PTAB, and International Trade Commission (ITC). Ability to navigate IP Litigation specific sites including: Pacer, ECF, and PTO website databases. Strong attention to detail. Professional interpersonal communication skills, both verbal and non-verbal. Excellent teamwork and collaboration skills. Self-motivated and able to work independently and effectively utilize time and resources. Client service/customer satisfaction oriented. Exposure to DTE and Filesite preferred. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Irvine
Refer to Job # XLHK707120

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary The candidate will provide administrative and secretarial support for attorneys in our Intellectual Property Practice Group. Prepare IP Prosecution specific documents, forms, spreadsheets and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications and amendments. Provide legal and non-legal administrative support to attorneys and clients. Request drawings from draftsman for review and revision and obtain copies of patents. Maintain dockets on a regular schedule and send reminders to attorneys as necessary. Process intake of new clients; create client files; search and print reports. Work with assigned billing specialist to prepare invoices, create cover letters, and mail invoices. Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering. Organize and maintain files. Organize and maintain contacts and calendar. Manage phones including: incoming calls, messaging, transfers and conference calls. Schedule travel; process expense reports, check requests and business development activity. Enter and release time for timekeepers; print reports as requested. A Bachelor Degree preferred. Must have 5 years experience working as an IP Prosecution legal secretary and 3 years in a professional services environment. Should have strong knowledge of steps involved in patent prosecution from application filing to issuance of patents. Must have demonstrated proficiency in Microsoft Office, Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and IP Prosecution specific databases including Inprotech or CPI. Professional interpersonal communication skills, both verbal and non-verbal are needed. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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