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Legal Secretary - Float The candidate prepares draft correspondence and pleadings. Answers incoming telephone calls and determines what assistance is needed. Manages docket and cal....
Paralegal The candidate responsibilities will include: Obtain records; Review and summarize documents; Prepare written materials, including memos, correspondence, e-mail, reports, ....
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Location : California - Los Angeles
Refer to Job # OEXC703665
Municipal Law Paralegal Duties: Performs a range and variety of substantial legal work on behalf of public agency clients at the direction and supervision of attorneys engaged in various practice areas of municipal and public law. Such practice areas include: Brown Act, code enforcement, conflict of interest, housing, local agency formation commission (LAFCO), Political Reform Act, public contracts and construction, public works improvements, Public Records Act, real property acquisition and relocation, zoning, planning and land use, as well as direct assistance to lawyers serving as City Attorneys and General Counsel. Responsible for critical client contact and assistance and is expected to possess expertise in terminology, procedures, deadlines, and be able to exercise discretion in the disposition of complex problems. Some duties require collecting, analyzing, and utilizing information to make an independent decision and recommendation to the supervising attorney or to prepare documents specific to the practice area, such as informative or explanatory materials on laws, agency regulations, and policies for general use by the agency and the public. Serves as liaison between legal team and public agency client to assure quality and timely response. Acts as a representative on behalf of the public agency counsel, demonstrating a positive attitude with professionalism, courtesy, and appropriate tact and discretion in all interactions with members of the public, opposing counsel, other agencies, and other employees. Researches state and federal regulatory, statutory, case and other authorities applicable to the practice area, such as the Ralph M. Brown Act, the California Public Records Act, Political Reform Act, Fair Political Practices Commission regulations and opinions, California Environmental Quality Act, Conflict of Interest Codes, former Redevelopment statutes, and State and Federal records retention regulations. Selects, assembles, summarizes and compiles substantive information by use of federal, state, and local agency statutes, regulations, ordinances, resolutions, digests, commentaries, legal instruments and other materials/sources of information specific to the applicable practice area [subject matter]. Conducts legal, public records, and other research (including cite check/Shepardizing) relating to simple and complex matters, summarizes findings and recommends proposed courses of action and/or solutions to the assigning attorney; is knowledgeable about internet research sources; assists with problem formulation, data collection, and analysis as needed by the assigning attorney. Prepares legal documents and correspondence applicable to the practice area in draft and final forms including redline, as directed by the assigning attorney, and utilizes independent judgment to determine proper distribution; proofreads legal documents and correspondence and makes required corrections in spelling, grammar and punctuation. Performs research and analysis of real property legal descriptions, property ownership, property profiles, title reports, leases, licenses, and contracts. Reviews public agency [entity] client records (written, verbal and electronic) and confers with assigning attorney to prevent the unauthorized release. Collects and analyzes evidence for hearings as required. Prepares and maintains periodic documents, as required. For example, City Attorney Assignment Log for City client s bi-monthly senior staff meetings. Maintains accurate calendar for appearances, deadlines as required. Searches for, obtains, reviews materials and prepares and maintains appropriate control measures such as databases - for expedient search and retrieval re the same. Review monthly time and cost entries for client billing and liaison with clients to resolve questions re the same as required. Performs departmental and firm administrative and/or marketing non-billable assignments as required. Timely maintains documents necessary to meet the firm s and/or practice group s objectives. For example daily timekeeping log for billing purposes; or providing input for annual evaluation of assigned secretary.
Qualifications: Candidate should have 6+ years of legal experience in a municipal or governmental role. Compliance with the Calif. Business and Professions Code Sections 6450-6456 is preferred or equivalent experience as a City Clerk, Deputy City Clerk, or other municipal employee is acceptable. Knowledge of the following: Rules for formatting, preparation, filing/recording and service/distribution of legal documents (as defined above) and correspondence applicable to the practice area. General and specific terminology appropriate to the practice area. Methods for researching federal, state and local regulations, codes, statutes, case and other authorities applicable to the practice area. Deadlines for monitoring appearances, meetings, filings, escrow closings, and other dates applicable to the practice area [subject matter]. Proper use of English and grammar and accurate spelling. Computer software used in a law office environment that includes, but is not limited to, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Eclipse or other file management software, and the internet. Municipal and other governmental policies and procedures. Legal principles and Business and Professions Code sections 6450, et seq. Ability to: Perform, organize and prioritize numerous assignments requiring attention to detail within the schedule set for completion of the same. Involves ability to shift priorities to meet deadlines as needed. Work closely with supervising attorney to ensure timely, accurate and complete responses to client needs and demands, including organizing work flow and assignments to other attorneys and paralegals in the firm. Exercise judgment and discretion and respond courteously and tactfully in a wide variety of situations, including responding to citizen complaints/concerns. Understand and carry out complex oral and written instructions. Operate a personal computer, telephone, facsimile, copier and other office equipment commonly used in a law office. Establish and maintain effective working relationships with all levels of public entity employees and personnel in services that provide support to those employees. Coordinate obtaining information from various sources, in hard copy or electronic format as part of the preparation of legal documents described above and develop and arrange for recordkeeping systems for efficient retrieval re the same. Prepare, analyze and/or review legal documents as described above and produce neat, accurate and appropriately organized finished product of the same. Perform legal, public records and other research using electronic and hard copy sources such as Lexis, Westlaw, Legislative Information databases, real property databases, etc. Research and analyze real property related documents, databases, title reports, leases, licenses, contracts and other documents sufficient to make an independent decision and recommendation to the assigning attorney. Interpret and apply Federal, State and local statutory and other authorities specific to the practice area. Good verbal and written communication skills. Proficient or expert in use of computer software in a law office environment that includes, but is not limited to, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Eclipse or other file management software, and the internet. Work hours outside or beyond the usual business work day occasionally and as appropriate to complete work assignments or to perform departmental and firm administrative and/or marketing non-billable assignments.
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