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Location : Illinois - Chicago
Refer to Job # NQHT781085
Legal Secretary The candidate will work with multiple attorneys. providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; conduct legal research; calendar maintenance; various office and client filing. Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Provide support for four attorneys in employment law matters and backup support as needed. Answer phones and communicate with clients on a daily basis. Act as liaison between internal departments and outside agencies. Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Run conflict checks and open new client engagements as requested. Assist with billing review, inquiries and collections. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. Maintain docketing for litigation attorneys. Transcribe electronic dictation, and schedule depositions. Various office and client filing; proofreading documents. 4 years recent legal secretarial experience within a law firm supporting litigation attorneys, experience with labor and employment law a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Punctual with excellent attendance. Strong verbal and written communication skills, as well as excellent proofreading skills are required. Ability to timely respond to deadlines, balance workload and take initiative are required. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Law firm billing experience a plus. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. High School diploma or equivalent required. 4-year college degree preferred.
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