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Title : Legal Secretary
Location : New York - Long IslandRefer to Job # UTRQ742863
Legal Secretary Duties: Create, revise and format complex legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines. Troubleshoot documents. Answer questions and provide technical help when required. Proofread work for accuracy prior to routing or returning to attorneys/employees. Provide secretarial support to attorneys as requested, including answering phones, time entry, scanning, PDF ing documents, copying, faxing and other clerical duties as required. Transcribe tapes into letters, reports, marketing Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys requirements. Remind attorneys of deadlines for filings, Federal Express packages, etc. Maintain contact lists for client matters. Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site. Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing. Provide coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits. Qualifications: 3+ years work experience as a Corporate Legal Secretary in a law firm is required. Ability to function effectively in stressful situations; exhibit professional maturity. Excellent organizational skills and ability to multi-task. Ability to problem solve and arrange workload in order of importance to meet deadlines. Ability to work effectively within a team and independently, as workflow dictates. Advanced Microsoft Word 2016 skills including Styles, Softwise Macro and Number Suite, TOA and TOC. Advanced Excel and Powerpoint; using Powerpoint to create webinar presentations desirable. Proficiency with.pdf Docs, FileSite/Interwoven Document Management Systems, Microsoft Outlook and CMS Time Entry.
Email: jobs@lawfirmstaff.com NO CALLS PLEASE
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