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Title : Paralegal Coordinator

Location : Massachusetts - Boston
Refer to Job # EAIF823076

Paralegal Coordinator Duties: Reviews diaries and monitors billable and non-billable hours. Coordinates out of office time for paralegals and coverage in their absence. Assists Legal Services Managers with the internal performance evaluation process including, collection of feedback for all paralegals and case assistants. Manages staffing for client matters and projects. Coordinates staff caseloads and group workflow to ensure paralegal growth, matter efficiency, and leverage. Regularly partners with managers and team leads in an effort to match paralegal goals with available opportunities. Evaluates quality of work product. Assists in the compilation and analysis of staffing-related data and metrics. Assists with marketing of paralegal utilization. Identifies additional areas requiring paralegal support and identifying growth opportunities for the group. Serves as a career counselor for the growth and development of the paralegals and program paralegals. Seeks out and advocates for growth opportunities for group. Actively coaches and partners with paralegals and program paralegals on their ongoing workloads identifying opportunities for expanded matter support, improved efficiencies, and attainment of professional goals. Ability to remain neutral when conflicts arise. Strives to identify, evaluate and resolve issues while alleviating tension within the staff. Acts as a mentor to paralegals to work more effectively and efficiently by optimizing the use of technology and resources. Provides input on best practices and assists with implementation and maintenance of agreed upon best practice procedures and processes. Performs all the skills and competencies outlined in the senior corporate and/or litigation paralegal job description. Develops, maintains and presents paralegal specific training programs. Identifies areas of training for paralegals and program paralegals. Provides real-time training as needed. Assists the Legal Services Managers with recruiting, interviewing and hiring of paralegals and case assistants. Coordinates the onboarding and orientation of new hires. Assists with department projects as needed and performs other work-related duties as assigned by the Legal Services Managers. Complies with department and firm administrative procedures and policies. Responsible for billing a pre-determined number of hours of client-related projects and other credited work. Candidate has a Bachelor's degree, 8+ years paralegal experience. Must have substantial and comprehensive knowledge and understanding of the litigation process and/or complex corporate matters. Ability to perform research and analysis to any degree of complexity, superior document organizational skills, excellent leadership and mentoring abilities to guide subordinates in reaching goals, proven interpersonal, verbal and written communication skills. Prior coordination experience preferred. Must demonstrate the ability to maintain strict confidentiality of the firm's internal and personnel affairs. Able to interact and collaborate effectively with all levels of personnel, including management staff and support staff. Possesses strong oral and written communication skills. Able to successfully manage and lead a team. Able to be a proactive self-starter, who understands the details within a much larger context. Serves as a resource, facilitator and mentor in order to effectively support the needs of the department. Must be flexible and able to respond quickly and positively to shifting demands and opportunities. Able to work under tight deadlines and handle multiple, detailed tasks. Must be able to anticipate problems and issues and exercise independent judgment to make sound, justifiable decisions and take action in solving problems while knowing when and to whom to escalate issues. Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties. Able to influence at all levels of the organization. Possesses excellent attention to detail and follows up and follows through on deliverables. Owns professional development by actively seeking out feedback and learning new skills. Takes ownership of deliverables and is accountable. Able to maintain a professional demeanor in all situations. Able to effectively work in a multi-office environment and a culturally and educationally diverse environment. Able to travel nationally and internationally on short notice.

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