Related Category Jobs:

Featured Jobs

Job Details

Below is detailed information about the job you selected.

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # JGYG761686

Legal Secretary The candidate will be responsible for providing high quality and efficient legal secretarial and administrative services for multiple timekeepers. In addition to providing litigation secretarial support to one partner plus two to three attorneys, the legal secretary will act as the local administrative point of contact for the office, performing various administrative duties including answering phones, monitoring and maintaining kitchen and office supplies, greeting visitors, and distributing mail. Type and edit legal and other documents (including correspondence, reports, memoranda, bills, pleadings, timesheets and project work) from handwritten or typed materials. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Proofread work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Process incoming and outgoing mail. Notify building security of firm visitors and clients. Greet visitors in a professional, courteous manner. Perform administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain electronic and physical files in accordance with firm and attorney requirements. Coordinate conferences, meetings and appointments, including handling catering and conference room set-up requirements. Maintain and monitor the kitchen and copy area throughout the day, including ordering supplies as necessary to ensure proper supply levels. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Perform/assist with e-filing process in federal, state and local courts. Other duties as assigned. Must be a motivated self-starter with the ability to look ahead and anticipate needs. The candidate must possess strong listening skills and written and oral communication skills; and the ability to quickly solve problems. Must have strong time management and project planning skills and be able to deal with stress associated with a fast-paced work environment, including handling the demands of multiple timekeepers and multiple tasks on a daily basis. Must be able to make judgment decisions and handle daily responsibilities with minor supervision, and must be able to handle routine responsibilities in the absence of the timekeepers. Must be able to adapt to changing work situations and grasp and apply new ideas. Must have strong customer service and team orientation and be able to relate and interact with people at all levels in the company as well as clients and others from outside of the company. Must possess a working proficiency using Microsoft Outlook, Word, PowerPoint, Excel and Nuance PDF software and be adaptable to learning new software. Experience with entering time in Intapp or other law firm timekeeping system preferred. Familiarity with federal, state and local court rules and e-filing experience preferred. High school diploma or equivalent required. Associate or Bachelor's degree desirable. One to three years of litigation experience in a law firm or professional services firm is desired.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

This particular job is currently not active. However, since our clients regularly share with us similar and other job openings, we strongly recommend that you submit your resume. We shall review your resume and get in touch with you as soon as a suitable vacancy comes up to further discuss your interest in exploring the opportunity. Assisting you is our highest priority.

Please be assured that none of your materials will be forwarded to any employer without your consent. Of course, all inquiries are kept strictly confidential.