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Title : Legal Secretary
Location : California - Los AngelesRefer to Job # YZTX747405
Legal Secretary The candidate will support the delivery of quality legal services to clients by providing administrative assistance to attorneys and performing specialized secretarial and clerical tasks pertaining to complex litigation matters. Will work collaboratively with others in a team-oriented environment. Electronically file documents in the court systems, both federal and state. Submit expense reimbursements on behalf of assigned attorneys. Assist attorneys with billing time entries. Coordinate with accounting department on billing and related administrative matters. Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing. Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Draft standard pleadings, correspondence, memoranda and other documents. Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance). Review and follow-up on client deadlines and calendar appointments. Coordinate and make necessary arrangements for travelling attorneys as well as coordinate meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Manage the conflict check and client intake process for new matters. Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel. Complete assigned tasks when expected while managing multiple assignments and/or deadlines. Review and follow-up on client deadlines, emails, and calendar appointments. Develop, implement, and maintain systems to promote organization and efficiency. Must have 5+ years of experience as a legal assistant/secretary in a heavy litigation firm. Experience in labor and employment law strongly preferred. Proficiency in Document Management Systems, Microsoft Word, TOC/TOA, Nuance PDF, Adobe Acrobat, Outlook, PowerPoint, ChromeRiver and proofreading/formatting is required. The ability to learn to use new software readily with a strong aptitude for technology is needed.
Email: jobs@lawfirmstaff.com NO CALLS PLEASE
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