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Location : District of Columbia - Washington
Refer to Job # QWBP829662
This small firm has certainly survived the test of time: With attorneys in several cities, these lawyers are multi-taskers, and are willing to bounce from practice group to practice group in order to provide quality service for their largely regional clientele, although it is their real estate practice that truly excels!
Legal Secretary/Legal Assistant Insurance Coverage Practice Group (Washington D.C.) is currently accepting resumes for an experienced Litigation Legal Secretary/Legal Assistant to join our mid-size law firm in Washington, DC. The position provides a broad range of complex administrative support for multiple attorneys. The successful candidate must demonstrate the ability to manage multiple tasks accurately and quickly, excellent time management, strong organization skills, and the ability to work proactively with team members to produce high-quality work product. Candidate must also possess strong interpersonal skills and be highly detail oriented. Qualified applicants submitting a resume and cover letter will be considered. COVID-19 Considerations Our firm follows the DC Health Department COVID-19 Guidance and the Centers for Disease Control and Prevention's Guidance for Businesses and Employers. After training and orientation, you will have the option to work remotely most days. Key Roles & Responsibilities: Prepares, edits, and proofreads a variety of documents to include correspondence, agreements, pleadings, spreadsheets, and presentations; assists with complex document production. Organizes, scans, files and coordinates large amounts of proprietary data in electronic format. Files documents electronically in accordance with policies and procedures set forth by various state and federal court e-filing systems. Maintains calendars to include coordination and scheduling of meetings, depositions, court reporters, and conference calls; reserves on-site conference rooms and off-site venues; arranges for food, refreshments, technical equipment, and meeting materials as required. Prepares and submits new client forms, new matter forms, and new case committee memorandum forms; prepares and submits conflict check forms via online portal; drafts acknowledgement letters; maintains ongoing communication with all parties involved through confirmation and completion of tasks. Provides high-quality, direct client interaction when attorneys are not available; responds to client inquiries in a professional and timely manner. Consolidates and organizes files at the close of a matter and scans documents to comply with Firm's paperless requirements. Coordinates complex domestic travel arrangements; processes expense reports for assigned attorneys and ensures timely reimbursements. Inputs billable time entries into firm timekeeping software for multiple attorneys; reviews and edits pre-bills for submission to Accounting. Maintains and updates multiple contact lists using Outlook. Researches and retrieves information from various online resources and databases. Assists attorneys with various administrative tasks and projects. Maintains confidential information in a professional and trustworthy manner. Performs other duties and tasks as business needs dictate. This position requires: High school diploma required; undergraduate degree preferred; Typing speed 50 wpm minimum; Intermediate to advanced technical skills using Microsoft Office 365; Expertise in calendaring, managing multiple schedules and maintaining contacts; Sharp attention-to-detail and proofreading skills; Expertise in eFiling (PACER/CaseFileXpress) and paper filing of litigation pleadings; Expertise in creating pleadings binders; Excellent written communication skills and proper use of grammar; Commitment to presenting excellent and accurate work product; Commitment to appropriate planning and time management; ability to prioritize work effectively to meet multiple requirements and deadlines; Ability to accept feedback and adjust appropriately; Ability to communicate effectively with attorneys, staff and administration. Additional Information Jackson & Campbell offers a comprehensive benefits package including medical, dental, vision, 401(k), paid vacation and sick leave, and an emphasis on work/life balance About specializes in the practice of Business Law, Employment Law, General Litigation & Trial Practice, Health Law, Insurance Coverage, Professional Responsibility, Real Estate, Tax Law, and Trust & Estates. The Firm strives to be recognized as the best blend of the old and the new in order to maintain a personal relationship with each client, large and small, while providing high quality legal services at fair and reasonable rates. Our mission is to provide exemplary, passionate, and professional legal services to the area, and nationally, through attentive and personal interaction. Jackson & Campbell is committed to diversity and inclusion within our Firm, which serves to strengthen and expand the quality and breadth of our legal representation and advice, and which reflects the community we are dedicated to serving. This is a full time position
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