Legal Secretary in Los Angeles, CA| LawFirmStaff

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Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # PMEP738569

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary The candidate will edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting. File with State and Federal Courts (including e-filing). Maintain case documents in various electronic databases. Organize and maintain paper and electronic files in accordance with Firm records retention policies. Maintain dockets for each attorney and send reminders as necessary. Maintain pleading files. Process the intake of new clients, create client files, search and print reports. Organize and maintain attorney contacts and calendars, including travel logistics and scheduling. Answer incoming telephone calls and document and relay messages. Coordinate meeting logistics, including scheduling, arranging videoconferences, conference calls, and conference rooms:request equipment and food and beverage orders; prepare presentation materials; and welcome visors. Assist with the preparation of client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments. Input, review, edit, and update attorney time entries and print reports. Must have knowledge regarding discovery procedures and deadlines. Must have proficiency with document and case management software. Should have experience with Adobe Acrobat to include redacting, metadata removal, rapid bates labeling, compiling exhibit packets. Must have proficiency in state and federal court electronic filing. Should have 3+ years of related work experience. Must have knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word). Should have knowledge of General Ledger (GL) expense coding practices. Must have strong written and verbal communication skills. Should have strong organizational skills. Bachelors degree preferred.

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