Legal Secretary (Litigation) in San Antonio, TX| LawFirmStaff

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Title : Legal Secretary (Litigation)

Location : Texas - San Antonio
Refer to Job # NASE750653


Legal Secretary (Litigation) Duties: Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Use of a typewriter may be necessary for certain assignments. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain physical and electronic files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Facilities, Conference Services, and Finance. Qualifications: High School Diploma or equivalent. 3+ years of litigation secretarial experience supporting attorneys. Specialized secretarial degree, associate and/or Bachelor's degree desirable but not required. Ability to type at least 70 words per minute with accuracy. Thorough knowledge of MS Office applications including Word 10 and Outlook, as well as Adobe Professional. Proficiency in eFiling and all court procedures. Ability to produce TOCs and TOAs manually & accurately. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Familiarity with legal filing and record-keeping practices. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, and telephones. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc.. Strong service orientation.
 
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