Legal Secretary in San Francisco, CA| LawFirmStaff

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Title : Legal Secretary

Location : California - San Francisco
Refer to Job # ZPLK704076

This high-powered, long-established firm offers great opportunities for top-notch candidates seeking rapid growth and high volume in intellectual property and dozens of other challenging practices. We really have a lot of good things to say about this firm because the firm seems to consistently set a high mark for itself in numerous, numerous categories. For example, the attorneys in this firm are all almost universally very nice people to work with and this firm puts a real powerful emphasis on quality of life issues for both its associates and partners. Without exception, the firm’s attorneys claim they are treated with a tremendous amount of respect – the firm is genuinely interested in making long-term relationships with people. Management is extraordinarily introspective about the candidates they interview – according to one candidate, the firm is “almost philosophical” in its approach towards recruiting. Attorneys here typically bill in the 1800 range.
Legal Secretary Duties: Responsible for providing a comprehensive range of secretarial support to attorneys including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing and associated counsel, telephone communications with clients and business contacts, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing reimbursement forms and other tasks as assigned in a team environment. Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading drafting. Conversion of both paper and electronic files to pdf format. File and serve pleadings with the court and regulatory commissions and on opposing and associated counsel, at state and federal level and in many different venues. Open new client and new matter files using Metastorm software. Maintain attorney and client files, both paper and electronic formats. Maintain email and electronic files using Imanage. Organize and maintain binders for trials mediations arbitrations, working papers, closing transactions and business development purposes. Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls; arrange food service. Track litigation and closing deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly. Answer, screen and respond to phone calls. Receive/route mail and email, attaching appropriate files and documents; oversee scanning to system. Back up for entering and proofing attorney time in time-keeping program. Maintain and track CLE records for attorneys. Prepare and submit expense/reimbursement reports. Assist fellow secretaries and additional attorneys as needed. Qualifications: 3+ years' experience as a legal secretary. Strong skills in word processing and computer use: ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, WordDocx, Outlook, Excel) and Adobe Acrobat/Nitro/Pro required; knowledge of PowerPoint, time keeping programs, NetDocs preferred; ability to perform internet research. High degree of attention to detail and sensitivity to confidential and sensitive materials required. High level of energy required. Fast paced desk and attorneys; ability to prioritize on a constant and high level basis required. Ability and willingness to learn new programs and program updates. Excellent spelling, grammar, proofreading and organizational skills. Current experience with Government Contracts, including GAO protests preferred. Current experience filing documents with AK State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge's Individual Rules and Practices. Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills. Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner. Ability to partner with secretaries and staff in other DWT offices. Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts. Ability to prioritize tasks on a desk and to handle multiple demands from multiple people. Ability to understand and follow work instructions with minimal supervision. Ability to follow client confidentiality guidelines. Ability to read and write in English.

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