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Title : Legal Secretary
Location : California - Palo AltoRefer to Job # JRBW753591
Legal Secretary The candidate will support seven attorneys (five associates, one special counsel, and one partner). Coordinates and maintains effective office procedures and efficient work flow; complies with policies and procedures set by employer; establishes and maintains harmonious working relationships with supervisors, co-workers, clients. Handles scheduling, and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; arranges business itineraries and coordinates lawyers travel arrangements; processes travel reimbursements; maintains calendar and due dates for lawyers as required. Organizes and coordinates flow of information. Sorts, reads, and annotates incoming mail and documents as required: attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant. Receives and assists visitors. Types and composes general correspondence, memos, legal documents, faxes, reports from various sources (handwritten notes, tape dictation). Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.). A High school diploma or equivalent is required; college degree preferred. Should have 8 to 10+ years of prior legal secretary experience. Litigation experience is required. Corporate experience is preferred (will train the right candidate). Must have excellent written and verbal communication skills. Should have excellent attention to detail and ability to multi-task in a high paced environment. Must have ability to prioritize, coordinate work, juggle multiple priorities, and manage deadlines.
Email: jobs@lawfirmstaff.com NO CALLS PLEASE
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