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Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # MEJG744331

This large US law firm has a extremely strong international presence and many substantial offices around the world. The London office specializes in corporate, international litigation and dispute resolution, intellectual property, and communications law. This firm has been around for a long time and has grown steadily, and its large size allows it to handle highly complex transactions and disputes by using its worldwide resources. This firm's impressive client list includes many of the largest corporations, financial institutions and governments from around the world. Associates at this firm like the high-profile transactions and clients, the prestige of the firm, and the opportunities for pro bono work that are available. Compensation at this firm is at the top of the market.
Legal Secretary Duties: Provide excellent internal and external customer service to attorneys, clients and visitors. Serve as a liaison between administrative departments and lawyer/legal staff in the Firm. Answer, screen, and place calls in a professional manner. Take accurate messages and promptly inform attorneys of the messages taken. Communicate clearly and accurately any issues with workload to the assigned attorneys on a timely basis. Interpret instructions to produce quality documents and keep legal staff apprised of the status of their work and any problems encountered with systems or programs. Prioritize, manage multiple assignments and communicate the status of assignments in a timely manner. Meet and greet clients in a professional manner. Show discretion and keep information confidential when necessary. Work in a teamed environment and provide secretarial support to multiple lawyers/legal staff on the team including assisting with handling overflow work and practice specific responsibilities. Keep Desk Reference information up to date and keep it easily accessible for use by other Practice Assistants. Make travel arrangements (including transportation, lodging, and meals), and prepare business itineraries. Arrange overtime coverage with Document Production department for lawyers and legal staff. Prepare American Express Bills for reimbursement. Prepare Client Bills for Partners. Prepare forms for practice specific needs. Update legal handbooks & CCH s, etc. Participate in yearly goal setting with Managers. Meet or exceed yearly goals, seeking managerial guidance and support, if necessary, in order to do so. Assist with obtaining and returning items to library. Manage bills and collections files. Create and maintain Outlook contacts and e-mail distribution lists. Manage attorney calendar. Draft, proofread for accuracy, and release time sheets. Maintain updated and accurate client and matter lists. Complete conflict search reports. Manage Interwoven project folders. Assist with client development and research. Manage and submit expense reports. Manage activity and availability report programs. Plan and organize workflow to comply with established time constraints in order to meet deadlines. Carry out projects assigned effectively and on a timely basis. Work in an organized and efficient manner. Use good judgment at all times and asks follow up questions if instructions are unclear. Qualifications: Candidates with secretarial/office experience and/or a diploma from an accredited secretarial program/school, and a general knowledge of office procedures and technology will be considered for Level 3 positions. A high school diploma is necessary. A college degree is advantageous. Exposure to a large international law firm is beneficial. Notary Public license is beneficial. 6+ years legal secretarial experience and a working knowledge of office procedures and technology. Must possess high level of Spanish fluency in both verbal and written communication. Knowledge of Pacer, court e-filings, Legal Solutions, and court rules. Ability to quickly locate court rules and forms on the Internet. Ability to create shell pleadings and discovery documents. Significant understanding of court deadlines, calendaring and Firms docketing procedures. Must type 65 wpm (minimum) accurately. Show excellent attention to detail and be familiar with the resources available. Foster good relationships with other members of the Team. Flexible and can adapt to change in workflow requests. Demonstrate proficiency in all Microsoft software programs: Word, Excel, PowerPoint, and Outlook. Ability to quickly learn and master new software suites (i.e. Firm and practice-related software applications). Significant knowledge of Superior and District courts, as well as knowledge of Appellate court systems. Draft grammatically correct routine letters, memos, reports, e-mails, faxes etc., in proper White & Case style and format. Proofread and edit correspondence to correct grammar, spelling and punctuation. Print and file correspondence. Produce and transcribe accurate dictation. Create, organize and maintain hard copy and electronic files. Draft and submit diaries. Maintain client and matter lists. Create and maintain Outlook contacts and e-mail distribution lists. Knowledge of arbitrations and arbitration filings preferred Excellent understanding of discovery, motions, subpoenas, summons and complaints, and any court document that must be responded to in a timely manner.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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