Legal Secretary Trainee in Chicago, IL| LawFirmStaff

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Title : Legal Secretary Trainee

Location : Illinois - Chicago
Refer to Job # REBZ740088


Legal Secretary Trainee The candidate supports attorneys with various administrative tasks. This includes collaborating, coordinating and maintaining effective and efficient work flows while adhering to firm policies and procedures. Duties and Responsibilities: Perform a variety of secretarial functions including processing new client/matter reports, expense reports, preparing exhibits, transcribing and revising digital audio; Create, format, proofread, edit and finalize a variety of legal documents; including correspondence, charts, motions, briefs, pleadings, contracts, letters and memoranda; Organization of lawyers document management system, court filings, deals, closings and overall workflow; Responsible for inputting attorney daily time entries through inTapp time system, and consolidate and edit time to ensure accuracy of input; Coordinate travel arrangements including air, hotel and cars for attorneys and clients; Handles reimbursements of personal and client related expenses such as telephone calls, meals and travel using the electronic accounting system; Receive, screen and transfer telephone calls, administer conference calls, and provide prompt messages to attorneys, clients, and staff; Schedule and coordinate meetings and appointments for attorneys and clients including conference rooms and service of food; Oversee incoming and outgoing deliveries and mail, distribute promptly upon receipt; Coordinate work performed by support services for prompt productions and ensure delivery of completed requests and/or services; Remain up to date on office policies and procedures; Perform other duties as assigned or as judgment or necessity dictates. Must be High school graduate. Bachelors degree or equivalent relevant experience is desired.
 
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