Legal Secretary - Business, in Mobile, AL| LawFirmStaff

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Title : Legal Secretary - Business,

Location : Alabama - Mobile
Refer to Job # UEDR829292

This large firm has a long history of serving clients throughout the Southern United States. They have a diverse practice that includes virtually all areas of litigation and transactional law. Pro bono work by all attorneys is encouraged, and billable hours credit is given. Associates receive excellent training and feedback, as well as early responsibility and meaningful work.
Legal Secretary - The candidate supports attorneys through the performance of complex secretarial and administrative duties requiring knowledge of legal terminology and the legal process. This position requires exceptional secretarial and administrative skills, excellent organizational, client service and communication skills. Assist attorneys in all stages of business transactions (i.e. forming corporations, limited liability companies, partnerships and other legal entities. Create letters, legal documents and memos in Word, spreadsheets in Excel, presentations in PowerPoint; apply styles and use templates. Ensure proper setup and maintenance of client files utilizing firm's document management system (FileSite) as well as creating physical file folders and labels (copying, scanning, profiling all original documents and emails). Administer calendars; coordinate and schedule meetings and travel arrangements, and manage contacts. Manage client intake process from conflicts check, new matter intake, and initial file creation. Coordinate with attorneys and billing department to prepare and finalize client billings and invoices; assist Finance team with inquiries related to accounts receivable. Maintain a good working rapport with clients which requires discretion and judgment. Perform other administrative duties required based upon the unique practice of attorneys. Regular and predictable attendance is an essential function of the job. Identify most efficient and effective manner to complete tasks. A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines. Professional demeanor when engaging with attorneys, clients and firm personnel. Requests reimbursement for attorneys through Chrome River and for client costs through Accounts Payable. Handle incoming and outgoing mail, faxes and scan documents. A high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable. 3-5 years legal secretarial experience in business is preferred. Should have excellent spelling, grammar, proofreading, transcription and general clerical skills. Proficiency in the use of MS Office software and other law office software is required.

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