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Title : Paralegal
Location : Pennsylvania - PhiladelphiaRefer to Job # TQHG862903
This position offers a competitive salary commensurate with experience. # Paralegal ## Overview Troutman Pepper is a law firm committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We are always seeking talented, motivated, growth-minded, and creative individuals. We invite you to explore the Patent Paralegal position below and to submit your application to join our team! ## Job Description The Patent Paralegal is to assist the Intellectual Property Practice Section to function in a consistent productive manner; is responsive and ensures that all documents received from clients, foreign agents, U. S. Patent and Trademark Office and other government agencies have been responded to timely, accurately, and all other day to day responsibilities are being met under established policies and procedures; while exercising discretion and confidentiality in maintaining contact with clients, attorneys and staff. There is an annual billing requirement required for this role. Confidentiality and discretion must be maintained with clients, attorneys and staff. ## Duties and Responsibilities - Ensures that policies and procedures are being followed on a day-to-day basis in relation to assigned duties, including client special instructions and in accordance with established firm guidelines. - Monitor and follow-up on dates associated with the US and foreign docket, including clearing dates and providing follow-up with attorneys, clients and management in order to provide adequate time to respond. - Clears daily docket reports in collaboration with the IP docket department and in accordance with established firm guidelines. - Responsible for working with attorneys in keeping abreast of all rules and regulations and procedures for filing domestic and international applications including all formalities related thereto. - Responsible for creating and forwarding formal documents to the client within a certain schedule to reduce a backlog of work. - Prepare all administrative documents associated with USPTO patent filings for final review and approval by supervisory patent attorney and/or patent agent. - Receive and act upon client instructions, including confirmation and/or draft response to client inquiries related to US, PCT and foreign applications. - Reviews attorneys client information and ensures that addresses, special instructions are being followed in accordance with the clients standard operating procedures. - Maintain client specific spreadsheets related to portfolio management, as appropriate. - Create and maintain electronic worksheets to assist attorney in managing client needs. - Provide support for Patent Trial and Appeal Board proceedings and appeals. - Process assignments and name changes in the U.S. and internationally. - Draft routine correspondence and/or formal documents for filing at the U.S. Patent and Trademark Office USPTO for attorneys and others as needed, proofread, photocopy, scan documents into the firm's document management system and assemble correspondence as needed. - Responsible for completion of internal checklists such as a Notice of Allowance checklist. - Responsible for maintaining and prioritizing work on a daily basis and communicate if unable to meet daily responsibilities. - Utilize USPTO and other related government agency electronic resources effectively. - Willingness and flexibility to work closely with all departments and others as needed. - Provides back-up support to other team members as needed, including IP Service Assistants and/or other IP Patent Paralegals if requested. - Performs other duties as assigned for business needs. ## Knowledge, Skills and Abilities - Familiarity with US and international patent law, including inter-partes matters. - Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact. - Proficient in USPTO procedures and best practices, including working knowledge of Manual of Patent Examining Procedures and 37 Code of Federal Regulations. - Ability to work under pressure while producing a high volume of information with attention to detail while producing an accurate document. - Willingness and ability to accept changing assignments and priorities. - Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence. - Ability to identify and analyze complex issues and problems and to recommend and implement solutions. - Strong PC knowledge in order to utilize various online electronic filings with government agencies and to maintain worksheets for clients. - Proficient in Microsoft Office Products (Excel, Outlook, PowerPoint, Word). - Strong organizational and administrative skills. - Effective communication skills, both verbal and written. - Ability to search various websites in order to locate information in order to communicate with client or maintain accurate information in the firm's various software applications associated with IP. - Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes. - Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate. - Ability to self-manage and work independently in a hybrid, and in-office setting. - Ability to retrieve and carry items weighing less than 25 pounds. ## Education and/or Experience - Bachelor's degree or equivalent specialized training (i.e., paralegal studies or certificate from an ABA recognized program) is preferred.
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