Temporary Criminal Defense Legal Secretary / Admin. Assistant in San Francisco, CA| LawFirmStaff

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Title : Temporary Criminal Defense Legal Secretary / Admin. Assistant

Location : California - San Francisco
Refer to Job # OONA739089

Temporary Criminal Defense Legal Secretary / Admin. Assistant The candidate will be responsible for handling a heavy document workload, including state and federal appeals, e-filing, federal ECF filing, composing TOAs and TOCs, formatting, editing, preparing and filing documents, some of which will be lengthy, detailed and complex. Assist attorneys with formatting, editing, preparing and filing state and federal appeals with voluminous exhibits, preparing correspondence, memoranda, subpoenas, discovery, pleadings and other legal documents from written and/or oral drafts and filing in the appropriate method required in a timely manner, and follow-ups as needed. Maintain case calendaring and deadline reminder systems; utilizing master calendar system, updating and monitoring attorney(s) calendars on an ongoing basis. Initiate opening of new files, preparing and filing retainer agreements and client payments, client and attorney time/billing entries, and editing of pre-bills. Accounts receivable/payable for vendors and independent contractor work utilizing Quickbooks. Effectively communicate billing and payment matters with clients and vendors, while keeping owner apprised. Maintain attorney CLE credits, conferences and seminars. Arrange travel for attorneys as needed. Reading, sorting, dating and processing incoming mail. Coordinate large copy jobs, fax transmissions, inter-office routing of documents, and maintaining office supplies and equipment. Maintain kitchen, conference room, libraries, subscriptions and filing system, both in office and in storage. Answer phones, transferring calls properly and taking accurate and complete messages in accordance with office protocol. Must have advanced level typing and computer skills. Should have meaningful criminal defense experience, as well as experience with formatting and drafting legal documents in Word, Word Perfect, Office 2010, Outlook, and Quickbooks, trial preparation, trial notebooks, subpoena preparation, and working with criminal defense investigators. Prior significant criminal defense law firm legal secretarial experience required.
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