Legal Secretary in Austin, TX| LawFirmStaff

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Title : Legal Secretary

Location : Texas - Austin
Refer to Job # WJPM826572


Legal Secretary Responsibilities: Prepare and edit documents such as letters, memos, and emails to clients, Firm members, consultants, and opposing parties. Docket deadlines, responses, replies, hearings, trials, etc. for the assigned practice group. Maintain calendars and schedules for assigned attorneys. Maintain, file, and organize client files in the Firm's Document Management System. Field attorneys external calls and route appropriately. Assist attorneys with incoming mail, email management, and office organization, as requested. Enter billable time into the Firm's billing system. Prepare and submit attorney expense reports to the Accounting Department. E-file with appropriate state agencies and courts. Prepare New Matter Reports, people lists, and engagement letters. Prepare court documents, case citations, conference papers, and other documents according to rules of the required formatting. Provide vacation/absence coverage for other Secretaries as needed. Additional administrative duties as assigned, such as scheduling conference rooms, ordering meals, making copies, making reservations and travel arrangements, etc. Qualifications: Should preferably have Associate or Bachelor Degree and 1-3 years of experience in a law firm environment, with preferred experience in Employment Law. Must have 3 years in a similar position. Strong time management and prioritization skills. Strong organizational skills. Excellent interpersonal skills with both internal and external clients. Proficiency in Microsoft Office suite, particularly Outlook and Word. Demonstrate a high level of ethical conduct and ability to maintain the confidentiality of sensitive client and Firm information. Team player attitude. Ability to work and communicate effectively and professionally with all levels of internal and external clients, officials and contacts. Ability to sit for extended periods.
 
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