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Intellectual Property Legal Secretary

Title : Intellectual Property Legal Secretary

Location : Texas - Austin
Refer to Job # RXFX723010


Intellectual Property Legal Secretary Duties: Under general supervision, serves as secretary to a number of patent attorneys. Prepares documents and correspondence requiring knowledge of patent prosecution and preparation of corresponding documents such as documents associated with the filing of patent applications, Information Disclosure Statements, Response to Missing Parts, Amendments and other misc. U.S. Patent and Trademark Office responses. Performs a wide variety of other routine secretarial and administrative tasks. Provides confidential administrative support to legal staff. Performs a wide variety of typing assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials. Prepares documents and correspondence requiring knowledge of legal terminology and document formats associated with U.S. patent prosecution. Establishes, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents. Schedules appointments and performs other duties related to maintaining supervisor s schedule; may schedule and coordinate meetings and conferences, including travel and lodging arrangements, facilities, and vendor and conference participant payments. Gathers relevant information and documents. Arranges teleconferences with local, regional, and national clients, as required. Opens and routes office mail. Requirements: High school diploma or GED; 3+ years of experience that is directly related to the duties and responsibilities specified, including the patent prosecution duties and responsibilities. Knowledge of terminology and procedures. Strong proficiency in Microsoft Office Suite, especially in MS Word and Power Point. Ability to communicate effectively, both orally and in writing. Database and records management skills (CPI a plus.) Ability to analyze and solve problems. Ability to maintain confidentiality of records and information. Skill in the use of personal computers and related software applications. Ability to create, compose, and edit written materials. Ability to gather data, compile information, and prepare reports. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary / Legal Assistant

Title : Legal Secretary / Legal Assistant

Location : Texas - Austin
Refer to Job # QFHR722831


Legal Secretary / Legal Assistant The candidate responsibilities will include, transcription and transmittal of correspondence and other documents, scheduling and calendaring, e-filing and e-service, and other assigned duties. Must have 4 years of experience. Should be able to type 60+ wpm. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Texas - Austin
Refer to Job # KBAN721636


Litigation Legal Secretary The candidate will answer incoming calls and handle appropriately. Open/close a file. Time entry for assigned attorneys. Order, download, and save electronic records. Maintenance of attorney calendars. Search court files/dockets. Edit documents. E-filing documents with State and Federal courts. Saving all items on file system sent or received via ProDocs or ECF. Transcription, word processing, and/or data entry and proof-read regarding the same. Prepare enclosure/transmittal correspondence. Save e-mail correspondence where appropriate for the attorney group. Organize and prepare expense statements for attorneys. Handle travel arrangements for attorneys. Provide administrative support to other team/firm members when needed. Other duties as assigned by attorneys, Executive Director, and/or Human Resources Manager. Candidates must have recent legal secretary experience to be considered for the position is needed. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary - Employment Law

Title : Litigation Legal Secretary - Employment Law

Location : Texas - Austin
Refer to Job # IEEL721332


Litigation Legal Secretary - Employment Law Responsibilities: Schedule appointments, receive and make telephone calls, open and sort mail, make travel arrangements, and perform other administrative duties. Schedule and coordinate depositions, court reporters, and videographers. Input information into a time and billing, customer relationship management, and document management systems. Draft, type, format, and revise many different types of legal, agency, and business documents. Calendar deadlines from incoming mail, pleadings, and hearings. E-file in state and federal courts and make service on opposing parties. Maintain files and indexes. Maintain privacy rules by not revealing information other than to the appropriate parties involved in a legal action. Requirements: High school diploma. Training from a business/vocational school or other legal education preferred. 10 years litigation legal secretary experience, with significant experience in employment law. Proficient with local, state, and federal filing rules, elementary legal procedures, and legal and business terminology. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat. Excellent written and verbal communication skills. Familiar with any enterprise time and billing system, preferably Elite and Webview. Familiar with any customer relationship management system, preferably SalesForce/OnePlace. Familiar with any document management system, preferably iManage. Detail oriented and able to prioritize, multi-task, and work well under pressure. Professional, polite, and positive client-centric attitude. Legal 10 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Texas - Austin
Refer to Job # HTMY721041


Litigation Legal Secretary Duties: Reviews, sorts and distributes mail; reviews and calendar due dates from documents, letters and other mail received. Answers telephones and records messages. Drafts and types various types of documents, including correspondence, pleadings, and memoranda and other such documents specific to the litigation practice area; proofreads documents for errors and corrects errors. Prepares e-filings and court pleadings in federal and local courts. Must know court rules, procedures and calendaring requirements. Schedules/calendars appointments such as depositions, document productions, client meetings, trials court hearings and appearances; coordinate travel arrangements. Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Review client billing for accuracy; edits content/grammar. Performs administrative functions such as preparing check requests for vendor statements and other administrative tasks. Organizes and schedules small and large meetings in person and/or via conference calls which may include arranging for conference rooms and meals. Maintains Outlook calendars and contacts lists. Inputs attorney time; reviews for accuracy and corrects errors. Works with attorneys to monitor incoming fax and email regarding clients matters. Prints incoming and outgoing faxes and emails for files following set procedures. Manages attorneys client contacts, including those maintained in the firm marketing contact database. Follows firm procedures to open new business following established new business intake procedures and assists with conflict requests. Maintains and updates client files following local office filing system procedures. Participates in office secretarial back-up system for absence coverage. Performs any other administrative tasks as may be assigned by the attorneys or Business Manager. Qualifications: High School Diploma or equivalent required. College degree or equivalent experience is preferred. 8+ years' recent experience as legal secretary. Working knowledge of Texas court rules, procedures, and calendaring requirements. Commercial litigation experience preferred. Ability to read and write English in order to perform routine office correspondence, pleadings and forms; perform non-complex arithmetic calculations at a level normally acquired through high school or the equivalent when verifying calculations on forms and documents and when maintaining records and files. Ability to organize and prioritize workload. Ability to use good judgment in decision making and take initiative in anticipating needs. Above average skills required on typing (75 wpm); dictaphone transcription (75 wpm); spelling; sentence structure; proofreading; punctuation; litigation test. Proficiency and high level of use with: (1) Microsoft Office Word, Excel, PowerPoint, including but not limited to using styles and formatting tools in word, creating black lines, inserting excel charts into word and powerpoints, (2) Adobe Acrobat, including creating, merging, and extracting PDF documents, and (3) document management systems. Legal 8 - 0 Full Time 0000-00-00 00:00:00  

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Entry Level Legal Secretary

Title : Entry Level Legal Secretary

Location : Texas - Austin
Refer to Job # FGHF720681


Entry Level Legal Secretary Responsibilities: Assist Paralegal in preparing/drafting pleadings, motions and written discovery in civil litigation; Copy and scan documents; Assist with filing / maintaining electronic and hard files; Review incoming mail and faxes to calendar events and deadlines; E-file pleadings with various district courts; Perform duties administrative in nature pertaining to cases. Requirement: High School diploma, some college or recent graduate of 2 year paralegal certificate program preferred. 1 year legal secretary or administrative office experience. Must be able to function well in a fast-paced, professional environment, be extremely organized, possess excellent oral and written communication skills, and be able to perform tasks with minimal supervision. The ability to prioritize, multi-task, take initiative, and meet deadlines is essential. Must have a high level of efficiency and accuracy in dealing with detailed work. Candidate must be computer literate. Must be able to function well in a fast-paced, professional environment, be extremely organized, possess excellent oral and written communication skills, and be able to perform tasks with minimal supervision. The ability to prioritize, multi-task, take initiative, and meet deadlines is essential. Must have a high level of efficiency and accuracy in dealing with detailed work. Must be computer literate. Experience with Windows 7 and Microsoft Word, Excel, Outlook is preferred. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant

Title : Legal Secretary/Assistant

Location : Texas - Austin
Refer to Job # UHAA720692


Legal Secretary/Assistant Candidate will work in a very busy practice consisting mainly of construction litigation, general civil litigation, commercial disputes, and insurance defense. Responsibilities will include, transcription and transmittal of correspondence and other documents, scheduling and calendaring, e-filing and e-service, and other assigned duties. Must be team oriented and organized. Should be able to type 60+ wpm. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Texas - Austin
Refer to Job # IXEA720591


Legal Secretary Duties: Telephone and personal client service skills. Electronic input of calendar reporting. Maintain task lists of document and court deadlines. Schedule appointments. Draft legal documents and correspondence for respective attorneys. Prepare and assemble materials, documents, and exhibits for meetings, court appearances, and hearings. Maintain e-files and physical files according to firm and department procedures, including scanning and posting of all correspondence, emails, telephone calls, faxes, etc. to ensure proper file compliance. Review attorney cases to assess the need for replenishment of funds on those cases. Research inquiries and requests for information. General office duties as assigned for the professional operation of a law firm. Qualifications: Notary Public is highly preferred. 2 years experienced as legal secretary in handling litigation matters preferred. Proficient in all aspects of Microsoft Office, Excel, Westlaw, attorney billing and document management software, or equivalent. Must be able to prepare draft documentation using Word or through templates and be able to revise and finalize as directed. Must be able to multi-task and have strong follow-through skills. Must be a self-starter, work well with co-workers, and perform all secretarial duties. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Bilingual Legal Secretary

Title : Bilingual Legal Secretary

Location : Texas - Austin
Refer to Job # VJXL718799


Bilingual Legal Secretary The candidate will assist attorneys and paralegals with daily duties in North Austin location. Will greet all visitors, records requests and assisting team with daily duties. Bilingual in English and Spanish is required. Must have excellent writing skills and possess the below traits. Should have 1+ years of experience. Should be fluent in Spanish. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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