Legal Secretary in White Plains, NY| LawFirmStaff

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Title : Legal Secretary

Location : New York - White Plains
Refer to Job # YHDB705963

Legal Secretary Duties: Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects. Provide support for to up to three attorneys in employment litigation, immigration, affirmative action or other related matters and backup support as needed. Assist with preparation of pleadings and discovery in federal and state court matters and arbitration proceedings. Assist with preparation of federal and state administrative filings. Analyze, review and organize documents and data from materials produced during discovery; and, prepare/coordinate document production and responses to discovery requests. Prepare deposition and record subpoenas according to state and federal regulations; coordinate production of third-party records and summarize some; prepare deposition outlines and summaries. Analyze and review privileged documents. Trial and arbitration preparation; preparation and management of trial exhibits and other trial related assistance. Answer phones and communicates with clients on a daily basis. Act as liaison between internal departments and outside agencies. Prepare/revise correspondence, pleadings, documents and other clerical assignments. Handle a wide variety of complex and confidential, time-sensitive material. Run conflict checks and open new client engagements as requested. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. Maintain docketing for attorneys. Transcribe electronic dictation and schedule depositions. Handle various office and client filing; proofreading documents. Perform other administrative duties as assigned. Qualifications: Associate Degree required, 4 year college degree preferred. Legal experience, familiarity with state and federal rules and procedures and knowledge of technical legal terminology and court filings a plus. Typing 65+ wpm. Punctual with excellent attendance. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Proficiency in Windows environment including Word, Outlook and Excel. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.

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