Legal Secretary in Long Island, NY| LawFirmStaff

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Title : Legal Secretary

Location : New York - Long Island
Refer to Job # AQAX783799


Legal Secretary The candidate will perform complex and specialized secretarial and administrative duties related to the specific work and function of the attorneys to whom assigned. Will keep professional office environment organized and provides excellent client/customer service. Prepares, edits, files and may compose legal, corporate and/or transactional documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents. Updates and maintains databases that include e-mail lists, iCreate info and client matter lists. Screens telephone calls and/or take messages when needed. Opens, reads and sorts all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. Greets clients and visitors. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Ensures attorney timesheets are completed. Other related duties and special projects as assigned. The candidate should have AA degree or equivalent. 3+ years of legal secretarial experience required; 5+ years of legal secretarial experience is preferred; experience in the insurance practice area is preferred. High organizational skills are preferred. Must have knowledge of or ability to learn office procedures, rules and regulations. Knowledge and competency of computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint and Adobe. Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation, corporate and/or transactional procedures, requirements and practices is required. Must have ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize and prioritize numerous tasks and complete them under time constraints; solve problems and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours. Interpersonal and customer service skills necessary to professional communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.
 
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