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Title : Legal Secretary
Location : California - Palo AltoRefer to Job # YSZA737514
Legal Secretary The candidate: Coordinates and maintains effective office procedures and efficient work flow. Complies with policies and procedures set by employer; establishes and maintains harmonious working relationships with supervisors, co- workers, and clients. Schedules court appearances, depositions, arbitrations, mediations, client meetings, and conference calls. Arranges business itineraries and coordinates lawyers travel arrangements, processes travel reimbursements, maintains calendar, and due dates for lawyers as required. Sorts, reads, and annotates incoming mail and documents as required. Attaches appropriate files to facilitate necessary action. Determines routing, signatures required, and maintains follow-ups. Types and composes general correspondence, memos, legal documents, faxes, and reports from various sources (e.g. handwritten notes, tape dictation). Prepares communications outlined by lawyer in oral or written directions. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, and express delivery services). Prepares draft pleadings such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from lawyers. Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis. Updates subscription books as required. Enters lawyers time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required. Researches and abstracts information and support data in preparation for meetings, work projects, and reports. Creates and maintains up-to-date desk manual on specific instructions and responsibilities for the secretarial share. Must have 8-10 years of Legal Secretary experience. Litigation and/or Corporate experience is required. High School diploma or equivalent is required; College degree preferred. Should have excellent written and verbal communication skills.
Email: jobs@lawfirmstaff.com NO CALLS PLEASE
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