Legal Secretary in Long Island, NY| LawFirmStaff

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Title : Legal Secretary

Location : New York - Long Island
Refer to Job # OQKQ812066

Legal Secretary Responsibilities: Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software. Prepare court filings, government documentation or closing materials, as appropriate for practice of team attorneys and/or paralegals. Prepare check requests, new case reports, run conflict checks and open new files. Daily time entry, as directed by individual team members. Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing finalized bills to client and Accounting Department. Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate. Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and/or paralegals. Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders. Answer telephone calls, take notes/messages and redirect calls as appropriate. Coordinate travel arrangements for attorneys. Process reimbursements and vendor invoices. Coverage for secretarial absences and assistance with overflow work within assigned team. Draft standard correspondence and other documents for team approval and use. Maintain client lists, contact lists and other electronic databases. Qualifications: Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint), iManage, Nuance Power PDF, Workshare Compare and time and billing software (Elite/3E experience preferred, but not required). Ability to type at least 60 wpm with a high degree of accuracy. Ability to work in a team environment with both attorneys and other colleagues. Ability to effectively communicate both verbally and in writing. Detail oriented with ability to handle multiple projects simultaneously and meet deadlines. Flexibility in daily schedule to meet Firm's needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed. Minimum high school diploma or equivalent; college degree a plus, but not required. Must have 10 years of legal secretarial experience in relevant practice area, with at least 2 years of experience supporting a billing attorney. Real Estate experience preferred.

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